UAE national_ Personal Assistant | Corporate Services | Financial Services & Transformation

Al-Futtaim; Dubai; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in Dubai is seeking a highly organized Personal Assistant to provide comprehensive support to senior leaders. The ideal candidate will excel in a fast-paced environment, demonstrating exceptional organizational and communication skills. Responsibilities include managing schedules, handling communications, and providing administrative support in a professional manner. This role requires a proactive attitude and the ability to maintain confidentiality while working under pressure.

Qualifications

• Minimum of 3 years of experience in a similar role.
• Proven experience as Personal Assistant or similar, preferably in corporate or embassy.
• Outstanding proficiency in Microsoft Office, particularly Word and PowerPoint.

Responsibilities

• Coordinate daily schedules of multiple senior leaders.
• Manage correspondence and prepare senior leaders for meetings.
• Handle travel arrangements and onboarding of new employees.

Skills

Organizational skills

Time-management

Communication

Attention to detail

Flexibility

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office

Job description

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role :

We are seeking a highly organized and detail-oriented Personal Assistant (PA) to provide comprehensive support to our senior leaders. The ideal candidate will possess exceptional organizational skills, be comfortable in a fast-paced senior management environment and demonstrate a high level of professionalism. This role requires managing multiple tasks efficiently while maintaining a positive and proactive attitude

What you will do : Agenda Management

• Coordinate and manage the daily schedules of multiple senior leaders with precision.
• Organize and schedule meetings, appointments, and events, ensuring smooth day-to-day operations.
• Prepare senior leaders for meetings, providing all necessary materials and information

Correspondence Handling :

• Manage incoming and outgoing communications, including emails, phone calls, and letters.
• Draft, review, and edit correspondence, reports, and presentations with a keen eye for detail.
• Prioritize and respond to urgent communications promptly and efficiently

Administrative Support :

• Create high-quality documents, reports, and presentations using Microsoft Word and PowerPoint.
• Handle travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless travel experiences.
• Support the team with onboarding new employees, including preparing orientation materials and coordinating initial training sessions.
• Manage office supplies and equipment, ensuring the office environment is organized and well-stocked

Confidentiality and Professionalism :

• Handle sensitive information with the highest level of confidentiality and discretion.
• Maintain a professional and courteous demeanor in all interactions with internal and external stakeholders

Required skills to be successful :

• Proven experience as a Personal Assistant or in a similar role, preferably supporting senior leaders in a corporate or ambassy environment.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Outstanding proficiency in Microsoft Office, particularly Word and PowerPoint.
• Excellent written and verbal communication skills in English; native English speaker is an advantage.
• Strong attention to detail and accuracy, ensuring high-quality work.
• Ability to maintain a positive attitude and work well under pressure.
• Familiarity and comfort with senior management environments.
• High level of integrity and ability to handle confidential information discreetly.
• Flexibility and adaptability to changing priorities and demands.

About the Team :

You will be reporting to Group Head of Financial Services Transformation and Development

What equips you for the role :

• Bachelor’s degree or equivalent work experience.
• Minimum of 3 years of experience in a similar role.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.