Typist (Freezone Documentation)

HBS Group; Dubai; On-site; AED 30,000 - 42,000; Full time

Job summary

A leading company in Dubai is seeking an Application Processor to manage Freezone documentation and ensure compliance with regulatory standards. The ideal candidate will have strong organizational skills, attention to detail, and experience in processing applications in a legal or government setting. This position requires clear communication abilities and confidence in handling sensitive information while maintaining discretion.

Qualifications

• Previous experience in Freezone application processing or administrative support preferred.
• Minimum typing speed of 50 WPM with high accuracy.
• Strong ability to spot and correct errors in names and legal terms.

Responsibilities

• Accurately prepare and submit various Freezone application documents.
• Enter client data into Freezone portals and maintain compliance records.
• Communicate with clients regarding application statuses and follow-ups.

Skills

Attention to Detail

Communication

Organizational Skills

Typing Speed

Freezone Knowledge

Tools

Microsoft Office

Freezone online portals

Job description

Key Responsibilities

• Application Preparation: Accurately type and prepare documents required for various Freezone authorities, including license applications, renewals, visa requests, establishment cards, and other regulatory forms.
• Data Entry: Enter client and company data into Freezone portals with high accuracy, ensuring information is current and compliant with regulatory requirements.
• Document Formatting: Format and align all forms according to specific Freezone standards (e.g., DMCC, DAFZA, JAFZA), ensuring readiness for digital or in-person submission.
• Proofreading: Carefully review typed documents for accuracy in company names, passport details, trade license info, and legal wording before submission.
• Portal Submissions: Submit completed applications through official Freezone portals and assist with payment processing or online tracking when applicable.
• File Management: Maintain organized digital and physical records of all applications, receipts, approvals, and correspondence for audit and follow-up purposes.
• Application Tracking: Monitor the status of submitted documents and proactively follow up with Freezone authorities to avoid delays.
• Client Updates: Communicate professionally with internal teams or clients regarding application statuses and outstanding requirements.
• Compliance Record Keeping: Ensure all records, including supporting documents, are filed and stored according to Freezone compliance standards.

Role Requirements

• Experience: Previous experience in Freezone application processing, administrative support, or typing roles in legal or government settings is preferred.
• Typing Speed: Minimum typing speed of 50 WPM, with high accuracy
• Freezone Knowledge: Working knowledge of Freezone systems, procedures, and required documentation (DMCC, IFZA, SHAMS etc.).
• Technical Skills: Proficiency in Microsoft Office (especially Word and Excel) and experience with Freezone online portals and tools.
• Attention to Detail: Strong ability to spot and correct errors in names, ID numbers, and legal terms; precision is critical.
• Organizational Skills: Capable of managing multiple applications simultaneously and meeting deadlines under pressure.
• Communication: Clear and professional communication skills, both verbal and written, to interact with authorities, clients, and colleagues.
• Confidentiality: Handle client and company documents with the utmost discretion and maintain strict confidentiality.