Travelling Executive PA

Caviar Careers; Fujairah City; On-site; AED 120,000 - 200,000; Full time

Job summary

A premier executive recruitment firm is seeking an experienced Executive PA to provide high-level administrative support in Fujairah. The ideal candidate will have a proven track record in managing schedules, organizing events, and providing personal assistance while maintaining discretion and confidentiality. The position offers a competitive salary of AED 15,000 – AED 20,000 and various benefits including paid vacation and health insurance.

Benefits

1 economy flight provided annually

30 days paid vacation

Health insurance

External accommodation provided by company

Qualifications

• 3+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• Experience in managing international travel.
• Ability to handle confidential information.

Responsibilities

• Manage the Principal's busy calendar, including scheduling meetings and travel arrangements.
• Coordinate logistics for meetings and events.
• Assist with personal tasks and errands as needed.

Skills

Fluent in English

Proficiency in Microsoft Office Suite

Exceptional organizational skills

Strong written and verbal communication skills

High level of emotional intelligence

Education

Bachelor's degree in business administration or related field

Job description

Overview

POSITION
Executive PA | UAE

LOCATION
Fujairah, UAE

The Client will arrange the work visa and relocation if not local

Purpose of the Position

The Executive Assistant will provide high-level administrative support, ensuring smooth and efficient operations. This role requires discretion, flexibility, and the ability to handle sensitive and confidential information. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment.

Qualifications / Licenses / Skills

• Bachelor’s degree in business administration, Management, or a related field preferred.
• Fluent in English

Experience

• 3+ years of experience as an Executive Assistant, preferably supporting C-level executives or UHNW individuals.
• Experience in managing international travel and itineraries.
• Experience managing commercial projects
• Familiarity with luxury lifestyle management and concierge services.
• Must thrive in high pressured environments and be able to remain calm under pressure.
• High level of emotional intelligence required.
• Proficiency in a second language is a plus

Duties

Administrative Support

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Manage and maintain the Principals busy calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate logistics for meetings, conferences, and events, both domestically and internationally.
• Taking minutes and creating action lists.
• Meet and greet clients, ensuring a professional and streamlined meeting experience for all parties.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for review.
• Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.
• Liaise with senior management from all companies to get regular status reports and update the Principal.
• Build and maintain document libraries for all projects / entities.

Personal Assistance

• Assist with personal tasks and errands as needed, including managing personal schedules, appointments, and travel.
• Coordinate with household staff and manage personal projects and events.
• Handle confidential and sensitive information with discretion.
• Flexibility to work outside regular business hours – 24/7 on call.
• High level of discretion and confidentiality.

Project Management

• Assist in the planning and execution of special projects and initiatives.
• Track project progress and provide updates to the executive.
• Coordinate with internal and external stakeholders to ensure project timelines are met.
• Ability to work independently and handle multiple tasks simultaneously.
• Liaise with senior project managers to get regular status reports and update the Principal.

Relationship Management

• Build and maintain relationships with key business contacts, clients, and stakeholders.
• Act as a liaison between the executive and internal/external parties.
• Coordinate and manage communications, ensuring timely and effective follow-up

Start Date

ASAP

Salary

AED 15,000 – AED 20,000 DOE Tax Free in UAE

Benefits

• 1 economy flight provided PA
• 30 days paid vacation
• Health insurance
• External accommodation provided by company