Travelling Executive PA

Caviar Careers; Fujairah City; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading recruitment firm is seeking an Executive PA in the Fujairah region. This role entails providing high-level administrative support, managing schedules, and handling confidential information for senior executives. Ideal candidates will have a background in business administration, excellent communication skills, and the ability to thrive in dynamic environments.

Qualifications

• 3+ years of experience as an Executive Assistant supporting C-level executives.
• Familiarity with luxury lifestyle management and concierge services.
• Ability to thrive in high-pressure environments.

Responsibilities

• Managing busy calendar, including scheduling meetings and travel arrangements.
• Coordinating logistics for meetings, conferences, and events.
• Handling incoming and outgoing communications professionally.

Skills

Organizational skills

Time-management skills

Communication skills

Fluency in English

High emotional intelligence

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Description

POSITION

Executive PA | UAE

LOCATION

Fujairah, UAE

The Client will arrange the work visa and relocation if not local

PURPOSE OF THE POSITION

The Executive Assistant will provide high-level administrative support, ensuring smooth and efficient operations. This role requires discretion, flexibility, and the ability to handle sensitive and confidential information. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment.

QUALIFICATIONS / LICENSES / SKILLS

• Bachelor s degree in business administration, Management, or a related field preferred.
• Fluent in English

EXPERIENCE

• 3+ years of experience as an Executive Assistant, preferably supporting C-level executives or UHNW individuals.
• Experience in managing international travel and itineraries.
• Experience managing commercial projects
• Familiarity with luxury lifestyle management and concierge services.
• Must thrive in high pressured environments and be able to remain calm under pressure.
• High level of emotional intelligence required.
• Proficiency in a second language is a plus

DUTIES

Administrative Support:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Manage and maintain the Principals busy calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate logistics for meetings, conferences, and events, both domestically and internationally.
• Taking minutes and creating action lists.
• Meet and greet clients, ensuring a professional and streamlined meeting experience for all parties.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for review.
• Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.
• Liaise with senior management from all companies to get regular status reports and update the Principal.
• Build and maintain document libraries for all projects / entities.

Personal Assistance:

• Assist with personal tasks and errands as needed, including managing personal schedules, appointments, and travel.
• Coordinate with household staff and manage personal projects and events.
• Handle confidential and sensitive information with discretion.
• Flexibility to work outside regular business hours 24/7 on call.
• High level of discretion and confidentiality.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Track project progress and provide updates to the executive.
• Coordinate with internal and external stakeholders to ensure project timelines are met.
• Ability to work independently and handle multiple tasks simultaneously.
• Liaise with senior project managers to get regular status reports and update the Principal.

Relationship Management:

• Build and maintain relationships with key business contacts, clients, and stakeholders.
• Act as a liaison between the executive and internal/external parties.
• Coordinate and manage communications, ensuring timely and effective follow-up

Company Industry

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area

• Business Development

Keywords

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