Training Portal Scheduler

The Training Portal Scheduler is responsible for managing the scheduling and coordination of training programs and events within the training school based at the Naval Doctrine Combat Training Centre (NDCTC), located at the NFI Naval Base in Taweelah. This role involves working with the UAE Navy to train their personnel on operating navy vessels. The Scheduler ensures efficient scheduling, minimizes conflicts, and allocates resources effectively. The role requires close collaboration with trainers, department heads, and UAE Navy personnel to support training objectives.

Key Responsibilities:

1. Scheduling Coordination: Schedule training sessions, courses, and events within the Learning Management System (LMS); coordinate with trainers and department heads to ensure availability and minimize conflicts; manage and update the training calendar regularly.
2. Resource Allocation: Allocate resources such as simulators, rooms, equipment, and materials; track and manage resource availability to prevent overbooking or shortages.
3. Communication: Communicate schedules and changes to stakeholders; send reminders and notifications; address inquiries related to scheduling.
4. Data Management: Maintain accurate records of schedules, attendance, and resource usage; generate reports; ensure data integrity within the LMS.
5. Collaboration and Support: Work with the LMS Manager; assist trainers and department heads; support LMS administration; recommend process improvements; stay informed on best practices; participate in training to enhance skills.

Qualifications:

• Minimum of 2 years of experience in scheduling, administrative support, or similar roles.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency with scheduling software and LMS.
• Attention to detail and multitasking ability.
• Problem-solving skills for scheduling conflicts.

Preferred Skills:

• Experience in training or educational environments.
• Familiarity with e-learning platforms and training management systems.
• Knowledge of project management principles.