Traffic Manager

Kayali; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

KAYALI in Dubai seeks a highly organised Traffic Manager to oversee the end-to-end workflow of campaigns, paid content, social and marketing initiatives. You will own Asana-driven processes, drive project hygiene, and ensure timely delivery across multiple concurrent campaigns and shoots.

The role requires 5+ years in traffic/operations within creative environments, strong production knowledge, and excellent communication skills to coordinate cross-functional teams globally.

Qualifications

• 5+ years experience in traffic management, operations, or project management within creative, agency, or brand environments.
• Advanced knowledge of Asana.
• Strong understanding of creative production workflows across photo, video, social, paid, and digital content.
• Exceptional organisational and communication skills.
• Ability to manage multiple moving projects simultaneously under tight timelines.

Responsibilities

• Workflow & Traffic Management.
• Own the day-to-day movement of content projects across the business.
• Manage timelines, dependencies, priorities, and delivery milestones across multiple campaigns and shoots.
• Ensure incoming requests are properly briefed, scoped, and scheduled before workflow entry.
• Flag bottlenecks, risks, resource clashes, delays, or pending approvals proactively.
• Monitor project status daily and drive accountability to meet deadlines.
• Support prioritisation of critical requests while maintaining wider team visibility.
• Asana Ownership & Operations: gatekeeper of workflows, templates, and hygiene.
• Build scalable project management systems across campaigns, shoots, calendars, assets, and pipelines.
• Create dashboards, trackers, calendars, status systems, automations, reporting frameworks.
• Ensure tasks have owners, timelines, dependencies, deliverables, approvals.
• Improve visibility across departments with structured workflow management.
• Train teams on best practices and operational consistency within Asana.
• Resource & Capacity Planning across internal teams, freelancers, agencies, and production resources.
• Assist with scheduling shoots, edit timelines, reviews, and deadlines.
• Support workload balancing and freelance requirements ahead of the curve.
• Coordinate cross-functional schedules across global workstreams.
• Approvals & Delivery Tracking: build and manage timelines.
• Ensure feedback is actionable and delivered efficiently.
• Maintain visibility on versioning, dependencies, and final outputs.
• Process Improvement: identify workflow gaps and optimize systems.

Skills

Traffic management

Asana proficiency

Project management

Production workflows

Communication skills

Multitasking

Tools

Asana

Job description

Who We Are

Who We Are Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to 'my imagination' in Arabic, KAYALI provides a modern fragrance experience inspired by Mona's rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world's most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.

Our Mission

To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

Summary

We are looking for a highly organised, pro-active, solutions-driven Traffic Manager. Driving from the engine room of production, the right candidate will conduct the pipeline across campaign, paid content, social, and marketing as a whole, from briefing to delivery. Acting as the central nervous system of the department the Traffic Manager will own and drive workflow, visibility, resourcing coordination, timelines, task management, and delivery tracking across multiple concurrent projects and campaigns. A deep understanding of Asana is essential. This person will lead the structure, hygiene, implementation, and optimisation of project workflows within Asana, ensuring teams remain aligned, accountable, and operationally efficient at scale. The ideal candidate thrives in fast-paced environments, understands the realities of 360-degree production from our always on to high level campaign, and should be obsessed with process. Communication, clarity, and collaboration are key!

Essential Duties and Responsibilities

• Workflow & Traffic Management
• Own the day-to-day movement of content projects across the business
• Manage timelines, dependencies, priorities, and delivery milestones across multiple simultaneous campaigns and shoots
• Ensure all incoming requests are properly briefed, scoped, assigned, and scheduled before entering workflow
• Flag bottlenecks, risks, resource clashes, delays, or pending approvals proactively
• Monitor project status daily and drive accountability across teams to ensure deadlines are met
• Support the prioritisation of business-critical and founder-led requests while maintaining wider team visibility
• Asana Ownership & Operations
• Act as the primary owner and gatekeeper of Asana workflows, structures, templates, and project hygiene
• Build and maintain scalable project management systems within Asana across campaigns, shoots, content calendars, social deliverables, paid assets, and post-production pipelines
• Create dashboards, trackers, calendars, status systems, automations, and reporting frameworks as we grow and departments become inter-connected
• Ensure all tasks have clear owners, timelines, dependencies, deliverables, and approval stages
• Improve visibility across departments through structured workflow management and reporting
• Train and support teams on best practices and operational consistency within Asana
• Resource & Capacity Planning
• Maintain visibility across internal teams, freelancers, agencies, and production resources
• Assist with scheduling of shoots, edit timelines, reviews, approvals, and delivery deadlines
• Support workload balancing and help identify when additional freelance or production support is required ahead of the curve
• Coordinate and offer solutions to cross-functional schedules across production workstreams operating concurrently and often in different locations globally
• Approvals & Delivery Tracking
• Build and manage approval timelines across stakeholders
• Ensure feedback is consolidated, actionable, and delivered efficiently to relevant teams
• Maintain clear visibility on versioning, deliverables, dependencies, and final outputs
• Process Improvement
• Identify challenges and opportunities in workflow gaps, communication, processes and operational systems
• Help implement scalable systems and processes to improve efficiency, meeting budgets, ensure clarity, and output quality
• Support the ongoing evolution of the production vertical and cross-functional operating structure
• 5+ years experience in traffic management, operations, or project management within creative, agency, or brand environments
• Advanced knowledge of Asana is essential
• Strong understanding of creative production workflows across photo, video, social, paid, and digital content
• Exceptional organisational and communication skills
• Ability to manage multiple moving projects simultaneously under tight timelines
• Calm under pressure with strong problem-solving instincts
• Highly detail-oriented with excellent follow-thr