Marketing Assistant/Coordinator

Health Nag Food Supplements Trading LLC; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Health Nag Food Supplements Trading LLC in Dubai is seeking a proactive Marketing Assistant to coordinate day-to-day marketing operations across agencies, suppliers, event partners, and freelancers, ensuring campaigns are delivered on time, on brand, and to a high standard.

The role requires excellent organisation, keen attention to detail, and strong communication to manage calendars, briefs, assets, and multiple projects, while supporting product launches, social media scheduling, print

Qualifications

• Experience coordinating multiple marketing campaigns and agencies.
• Strong written and verbal English communications.
• Ability to manage multiple projects with tight deadlines.
• Familiarity with brand guidelines and event logistics.

Responsibilities

• Agency and supplier management with clear briefs and timelines.
• Marketing operations and project coordination across calendars and trackers.
• Brand activations, events, and sponsorships planning and execution.
• Print production coordination for packaging, POS, and marketing collateral.
• Digital asset management and file organization.
• Social media coordination and calendar execution.
• Campaign administration and budget tracking.
• Trade marketing support and store activations.
• Inventory management for marketing materials.
• Administrative support including supplier booking and invoicing.

Skills

Marketing coordination

Communication

Project management

Event planning

Agency management

Attention to detail

Education

Bachelor's degree in Marketing or related field

Tools

Asana

Monday.com

Google Workspace

Job description

ROLE SUMMARY

The Marketing Assistant is responsible for ensuring the smooth day-to-day execution of all marketing operations This role acts as the central coordinator between internal teams external agencies suppliers event partners and freelancers to ensure every campaign is delivered on time on brand and to the highest standard This position requires exceptional organisational skills strong attention to detail excellent communication and the ability to manage multiple projects simultaneously without missing deadlines

Key Responsibilities

Agency Supplier ManagementCoordinate all external marketing agencies including Creative agencyPaid media agencyPR agencyInfluencer agencyPhotography videography teamsDesignersFreelancersEnsure all agencies receive clear briefs Track deliverables from every agency Follow up proactively on deadlines Escalate delays before they become problems Schedule regular status meetings Keep all parties aligned on priorities Ensure work is delivered according to agreed timelines and quality standards start 2 Marketing Operations Project CoordinationOwn the day-to-day coordination of marketing activities by Maintaining the marketing calendar Managing campaign timelines Tracking launch dates Monitoring project progress Following up with team members Updating task trackers Ensuring no deadlines are missed Coordinating approvals with relevant stakeholders Supporting product launch execution Keeping all marketing documentation updated start 3 Brand Events ActivationsCoordinate and execute all physical marketing activities including Brand tasting activations Retail sampling events Sponsorship events Exhibitions Wellness events Community activations Influencer events Responsible for coordinating PromotersBrand ambassadorsDriversMoversBartendersEvent staffProduct deliveriesEquipment logisticsEvent setup and breakdownEnsure every event runs smoothly from planning through execution start 4 Print Production Marketing MaterialsCoordinate all printing requirements including Packaging samplesPOS materialsFlyersPostersShelf talkersRoll-up bannersBrochuresBusiness cardsPromotional materialsResponsible for Obtaining quotationsCoordinating printersReviewing proofsChecking coloursChecking artwork accuracyVerifying dimensionsInspecting final print qualityEnsuring correct quantitiesOrganising deliveries start 5 Digital Asset ManagementMaintain a highly organised marketing file structure Responsible for ensuring Every photo is saved Every video is saved Every design file is archived Every editable file is available Every final export is stored correctly Files are named consistently Folder structures remain organised Agency assets are backed up No marketing material is ever lost Maintain organised libraries across Google DriveDropboxSharePointInternal serversMonday Notion platforms start 6 Social Media CoordinationSupport the execution of the social media calendar by Ensuring content is published on schedule Coordinating with designers Coordinating with copywriters Uploading content where required Monitoring scheduled posts Following up on approvals Reporting missed deadlines immediately Assisting with community management Responding to comments and messages where appropriate Escalating customer issues to Customer Care start 7 Campaign AdministrationSupport marketing campaigns by Preparing briefs Coordinating approvals Organising assets Tracking budgets Maintaining campaign trackers Monitoring deliverables Following up on invoices Coordinating purchase orders Managing supplier paperwork Supporting campaign reporting start 8 Trade Marketing SupportWork closely with Sales and Key Accounts to Maintain the annual trade calendar Coordinate retail promotions Track retailer campaign deadlines Ensure POS materials arrive on time Coordinate store activations Support supermarket launches Coordinate promotional stock requirements start 9 Inventory Marketing StockMaintain marketing inventory including MerchandiseSampling productsEvent materialsPromotional giftsPrinted materialsDisplay standsMonitor stock levels and reorder before shortages occur start 10 Administrative SupportProvide administrative support including Meeting coordinationCalendar managementBooking suppliersRaising purchase requestsFiling documentationOrganising contractsProcessing invoicesMaintaining vendor databasesTravel bookings for events when required

KEY DELIVERABLES

100 of campaigns delivered on schedule Zero missed marketing deadlines caused by lack of coordination 100 of marketing assets correctly filed and retrievable Zero lost files All events executed according to plan Marketing calendar always up to date Social content published according to schedule Print materials delivered accurately and on time Supplier invoices processed without delays Weekly project tracker maintained and shared High quality standards across all marketing executions Strong communication between all agencies and internal stakeholders Excellent organisational skills.Outstanding attention to detail.Strong project coordination ability.Excellent written and verbal English.Marketing knowledge and understanding of brand execution.Ability to manage multiple projects simultaneously.Strong follow-up and accountability.Comfortable working with multiple agencies.Proactive problem solver.Highly reliable and deadline driven.Strong Microsoft Office and Google Workspace skills.Experience with project management tools (Asana, Monday or similar).Thinks big but executes flawlesslyEqual parts creative and strategicResourceful, connected, and thrives under pressurePassionate about building memorable brand moments that convertHates pixilated logos and typos!Is health-conscious and active personallyHave good sense of humour and able to connect with others easily

PERSONAL ATTRIBUTES:

Exceptionally organised.Detail-oriented to the point where nothing is overlooked.Proactive rather than reactive.Calm under pressure.Friendly and approachable.Positive and energetic.A strong communicator.Highly dependable.Able to juggle multiple priorities.Process-driven.Resourceful.Takes ownership of tasks from start to finish.Has a great eye for branding and presentation.Proud of maintaining order and structure.Has tons of charisma, is extroverted and has a great reputation in the wellness industryIs health-conscious and active personallyHave good sense of humour and able to connect with others easily

SUCCESS LOOKS LIKE

A successful Marketing Assistant ensures that marketing runs like a well-oiled machine. Every agency knows what they're doing, every deadline is met, every event is flawlessly organized, every file is saved and easy to locate, every supplier delivers on time, and no detail (no matter how small) is overlooked. A successful Marketing Assistant becomes the operational backbone of the marketing department, enabling the Marketing Director & CEO to focus on strategy & creativity while ensuring excellent execution across all marketing activities.