Tender Coordinator - Emiratization program

Arabian Ethicals Co. (ETHIX); Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company specialized in pharmaceuticals is seeking a Tender Manager to manage government and institutional tender opportunities. The ideal candidate will be responsible for maintaining quality management systems, preparing tender submissions, and coordinating effectively with clients and teams. A Bachelor's degree in Pharmaceutical or Biomedical is required alongside strong organizational and negotiation skills. Fluency in English is necessary, while proficiency in Arabic is a plus.

Qualifications

• Bachelor's degree required.
• 2-3 years experience in tender, governmental, or institutional businesses.
• Fluent in English; Arabic is advantageous.

Responsibilities

• Establish and maintain a quality management system.
• Follow up on tender opportunities and negotiations.
• Coordinate and ensure proper submission of tender bids.

Skills

Fluent in English

Fluent in Arabic

MS Office

Education

Bachelor’s Degree in Pharmaceutical or Biomedical

Tools

Excel

PowerPoint

Word

Job description

Job Description

• Establish, document, implement, and maintain a quality management system, continually improving its effectiveness in accordance with the International Standard.
• Follow up on tender opportunities (receiving tenders, preparing quotations, and submitting), supply awarded items on time, and ensure collection of due receivables.
• Ensure timely receipt of tenders (governmental and private sector) and forward them to the concerned divisions (Pharma, Consumer, Medical, & Veterinary).
• Assist in preparing quotations in collaboration with the concerned divisions and Finance Department to ensure timely submission of offers.
• Develop tenders/quoting policies and create a work plan.
• Understand the tender process and timeline across the market, and develop a schedule to meet relevant milestones.
• Negotiate tenders and direct purchasing opportunities with government organizations.
• Coordinate, manage, and ensure proper submission of tender bids by the respective institution.
• Communicate effectively with clients during the tendering process.
• Ensure the quality and accuracy of tender processes and submissions; address all clarifications efficiently within the allocated time.
• Participate in tender and contract negotiations, and summarize discussions.
• Follow up with clients after tender submissions.
• Create a database for pre-qualifications, tenders, clarifications, and results.
• Assist Business Line Managers in seeking and evaluating relevant opportunities.
• Prepare monthly managerial reports based on the database.
• Provide general administrative support.

Others

• Coordinate with Supply & Demand teams for stock build to ensure timely supply.
• Manage relationships with key institutional customers and government representatives.
• Follow up on the supply of awarded items and monitor/deliver all pending L.P.Os.
• Ensure collection of due receivables for tender business.

Qualifications

• Bachelor’s Degree in Pharmaceutical or Biomedical from a recognized university or institution.

Skills & Professional Requirements

• Fluent in English and Arabic (advantageous).
• Proficient in MS Office, especially Excel, PowerPoint, and Word.

Experience Requirements

• 2-3 years’ experience in tender, governmental, or institutional businesses.

Attributes and Behaviors

• Well-organized and focused.
• High attention to detail and good time management skills.
• Ability to prioritize work to meet deadlines.
• Flexible and adaptable.