Tender Coordinator

Arabian Ethicals Co. (ETHIX); Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in the pharmaceuticals sector is seeking a Tender Management Specialist to oversee the tendering process, ensure timely submissions, and maintain quality management systems. This role requires strong organizational and communication skills, fluency in English, and preferably Arabic, alongside relevant experience in the governmental or institutional business landscape.

Qualifications

• Requires a Bachelor’s Degree in Pharmaceutical / Biomedical.
• 2-3 years experience in tender/governmental business.
• Fluent in English; Arabic fluency is an advantage.

Responsibilities

• Establish and maintain a quality management system for tender processes.
• Coordinate tender submissions, negotiate with governmental organizations.
• Prepare monthly managerial reports.

Skills

Fluency in English

Fluency in Arabic

Attention to detail

Time management

Organizational skills

Education

Bachelor’s Degree in Pharmaceutical / Biomedical

Tools

MS Office

Job description

• Establishing, documenting, implementing and maintaining a quality management system and continually improve its effectiveness in accordance of the International Standard.
• Following up tender business (receiving tenders, preparing quotations, and submitting), supply awarded items on-time and ensure collecting due receivables.
• Ensure on-time receiving tenders (Governmental & private sector) and forwarding to concerned division (Pharma, Consumer, Medical & Veterinary).
• Assist in preparing quotations with joint working arrangement with concerned division and Finance Department to ensure submitting offers on-time.
• Prepare Tenders / costing policies and produce a work plan.
• Understand the tender process and timeline across the market and develop a time schedule plan to meet the relevant milestones on time.
• Negotiate tenders and direct purchasing opportunities with government organizations.
• Coordination, management and duly submission of tender bids by the corresponding institution.
• Communicate effectively with the Clients during tendering process.
• Ensure quality and accuracy of tender process and submissions and address all tender clarifications efficiently and within the allocated time.
• Participate in tender and contract negotiation meetings, and summaries discussions.
• Follow up with clients after tender submissions.
• Creation of a data base for pre-qualifications, tenders, clarifications, and results.
• Assist Business Line Managers by seeking and evaluating relevant opportunities.
• Prepare monthly managerial reports based on the data base.
• General administrative support.

Others

• Coordinate with Supply & Demand team for the stock build for timely supply.
• Relationship Management with key institutional customers and governmental representatives.
• Follow up the supply of awarded items and keep monitoring / tracking delivery of all pending L.P.Os.
• Ensure collecting due receivables for tender business.

Qualifications

• Minimum of a Bachelor’s Degree in Pharmaceutical / Biomedical from a recognised University / Institution.

Additional Information

Skills & Professional Requirements :

• Language skills – Should be fluent in English and Arabic (advantage)
• Proficient in MS Office esp. Excel, Power Point and Word

Experience Requirements :

• 2 -3 years’ experience in tender / Governmental / institutional businesses.

Attributes and Behaviours :

• Well organized and focused
• High attention to detail, and good time management skills
• Ability to prioritize work to meet deadlines
• Flexible and adaptable