Tender Coordinator

Ghobash Group; Dubai; On-site; AED 60,000 - 85,000; Full time

Job summary

A leading company in the UAE is seeking a professional to manage the tender processes related to Pharmaceutical/Biomedical products. The successful candidate will oversee tender submissions, negotiate contracts with governmental organizations, and ensure compliance with quality management standards. This role requires strong negotiation and communication skills, along with a relevant Bachelor's degree.

Qualifications

• Minimum of a Bachelor's Degree in Pharmaceutical / Biomedical from a recognized university.
• Experience in tender management and negotiation.
• Strong communication skills.

Responsibilities

• Establish and maintain a quality management system.
• Manage tender processes, including quotation preparation and submission.
• Negotiate tender opportunities with government organizations.

Skills

Negotiation

Tender Management

Communication

Education

Bachelor's Degree in Pharmaceutical / Biomedical

Job description

Job Responsibilities

• Establishing, documenting, implementing, and maintaining a quality management system, and continually improving its effectiveness in accordance with the International Standard.
• Follow up on tender business (receiving tenders, preparing quotations, and submitting), supply awarded items on time, and ensure collection of due receivables.
• Ensure on-time receipt of tenders (Governmental & private sector) and forwarding to the concerned division (Pharma, Consumer, Medical & Veterinary).
• Assist in preparing quotations in collaboration with the concerned division and Finance Department to ensure timely submission.
• Prepare tenders / costing policies and develop a work plan.
• Understand the tender process and timeline across the market and develop a schedule to meet relevant milestones.
• Negotiate tenders and direct purchasing opportunities with government organizations.
• Coordinate, manage, and ensure proper submission of tender bids by the respective institution.
• Communicate effectively with clients during the tendering process.
• Ensure quality and accuracy in tender processes and submissions, addressing all clarifications efficiently within the allocated time.
• Participate in tender and contract negotiation meetings, and summarize discussions.
• Follow up with clients after tender submissions.
• Create a database for pre-qualifications, tenders, clarifications, and results.
• Assist Business Line Managers in seeking and evaluating relevant opportunities.
• Prepare monthly managerial reports based on the database.
• Provide general administrative support.

Others

• Coordinate with Supply & Demand team for stock build-up to ensure timely supply.
• Manage relationships with key institutional customers and governmental representatives.
• Follow up on the supply of awarded items and monitor delivery of all pending L.P.Os.
• Ensure collection of due receivables for tender business.

Qualifications

• Minimum of a Bachelor's Degree in Pharmaceutical / Biomedical from a recognized university or institution.

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