Tenancy Coordinator

redfordrecruiters; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a proactive Tenancy Coordinator to enhance tenant relations and streamline operations in the real estate sector. This role is crucial for managing rental agreements, coordinating maintenance, and ensuring compliance with local laws. The ideal candidate will bring 2-3 years of relevant experience, strong organizational skills, and a knack for effective communication. Join a dynamic team where your contributions will significantly impact the tenant experience and operational efficiency. If you're ready to take on this exciting challenge, we want to hear from you!

Qualifications

• 2-3 years of experience in real estate, team coordination, and administration.
• Fluency in English; knowledge of Arabic is a plus.

Responsibilities

• Serve as the main point of contact for tenants and address concerns.
• Prepare and process tenancy agreements and ensure compliance.
• Coordinate property inspections and manage maintenance requests.

Skills

Team Coordination

Communication Skills

Organizational Skills

Time Management

Attention to Detail

Education

Business Administration

Real Estate

Tools

Property Management Software

Microsoft Office Suite

Job description

We are looking for an organized and proactive Tenancy Coordinator for one of our billionaire-based Real Estate clients in Dubai. The ideal candidate will have previous experience in team coordination, real estate, and administration. The Tenancy Coordinator will play a key role in managing tenant relations, processing rental agreements, coordinating maintenance requests, and ensuring the smooth running of day-to-day operations in the real estate sector.

Experience: At least 2-3 years of experience in a similar role, particularly within real estate, team coordination, and administration.

Key Responsibilities:

• Tenant Liaison: Serve as the main point of contact for tenants, addressing any concerns, queries, or issues in a timely and professional manner.

• Lease Management: Prepare and process tenancy agreements, renewals, and terminations while ensuring all legal requirements and policies are adhered to.

• Property Inspections: Coordinate property inspections, including move-in and move-out inspections, and ensure properties are maintained to a high standard.

• Maintenance Coordination: Manage maintenance requests from tenants, liaising with contractors and service providers to ensure timely and efficient repairs.

• Documentation: Maintain and update tenant records, ensuring all documentation is accurate and up to date.

• Rent Collection & Billing: Assist with rent collection and follow up on overdue payments, issuing receipts and payment reminders when necessary.

• Team Coordination: Work closely with internal teams (sales, maintenance, accounts) to ensure smooth communication and efficient operations.

• Reports: Assist with preparing regular reports on tenancy renewals, vacancies, and property condition updates.

• Compliance: Ensure all activities are in compliance with local property laws and regulations, keeping up to date with changes in the legal environment.

Qualifications & Requirements:

• Experience: At least 2-3 years of experience in a similar role, particularly within real estate, team coordination, and administration.

• Education: A background in Business Administration, Real Estate, or a related field is preferred.

• Knowledge: Familiarity with property management software (e.g., Yardi, Buildium) is a plus.

• Skills:

  • Strong communication and interpersonal skills.

  • Excellent organizational and time-management abilities.

  • Attention to detail and the ability to prioritize tasks effectively.

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Language: Fluent in English; knowledge of Arabic is a plus.