Telephone Operator

SmartRecruiters, Inc.; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Swissôtel Al Murooj Dubai is seeking a warm, professional Front Office team member to ensure guests have a smooth stay. You will greet guests, handle information requests, and coordinate with other hotel departments to deliver exceptional service.

The role emphasizes empathy, attentiveness, and a positive attitude, with daily briefings and ongoing training to uphold Swissôtel standards. A College degree and at least one year in front office or telephone operator is required.

Qualifications

• College degree from a recognized institution.
• Minimum one year of proven professional experience in a telephone operator or front office reception role.
• Proficiency in computer systems and standard office software.
• Excellent verbal and written communication skills in English.
• Strong customer service orientation and professionalism.
• Ability to work effectively within a team and respond to operational requirements.

Responsibilities

• Provide warm, sincere service to guests in the front office.
• Ensure smooth operation of service area per contract and requirements.
• Anticipate guest needs and offer proactive assistance.
• Maintain guest data and handle inquiries quickly.
• Attend daily briefings and training; participate in upselling where possible.
• Handle guest complaints with courtesy and escalate as needed.

Skills

Customer service orientation

Communication skills

Teamwork

Discretion

English proficiency

Education

College degree

Tools

Microsoft Office

Computer systems

Job description

"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

Job Description

The Role

• As a Front Office team member you are part of a team that is responsible for the smooth stay and experiences of the guests.
• This service must be sincere, warm and with enthusiasm ensuring that all guests are comfortable in their surroundings and are assisted where ever possible.
• He / she should be empathetic to all mood and time restrictions.
• He / she must ensure a smooth operation of his / her service area as governed by contract and deemed by operational requirements.
• One should be creative and confident and be prepared to step outside of the confines of comfort.
• He / she should take the time to get to know the guests and be committed to service excellence.
• Team play is imperative and having the time to invest in self and employee development is mandatory.

Key Deliverables and Responsibilities

Planning and Organising:

• Ensure that all Swissôtel Al Murooj, Dubai standards are adhered to
• Guests should not be kept waiting.
• Guests should be made to feel welcome, feel at home and relaxed
• We are to anticipate guests needs so there is little need to ask us for anything
• “Yes is the answer, what is the question?” is a key mind frame

Operational:

• Read the Log Book and receive any handover from the Night Manager/Duty Manager.
• Ensure all the systems are up and running within the telephone operators room, report any defects
• Know which events and meeting we have in the hotel
• Familiarize with the local news and major events in the city
• Answer all guest information in a quick and efficient
• Update and maintain files as requested by the Telephone Operators Supervisor and Front Office Manager
• Maintain guest data base and feed in guest history
• Attend daily briefings and training
• Action any pending issues that was logged and follow up with the concerned.
• Prepared guest complaints summary and communicate the same to your Supervisor.
• Daily check all meetings, functions, seminars, and event that is taking place during the day
• Ensure complete courtesy, friendliness and professionalism at all times, smile!
• Oversee and control all collateral make sure that all collateral is as per the Hotel standards
• Handle guest complaints with utmost courtesy and professionalism, report immediately to senior management.
• Update Hotel information & promotions and communicate with the Front Office
• Ensure proper filing system is in place for proper filing of guest records.
• Maintain standards and up sell where ever possible, follow Quality Assurance check list
• Any other task as requested by the Front Office Manager

Administration:

• Establish and maintain effective employee relationships
• Maintaining all records

Core Behaviours

Core behaviours are our actions: what we say, what we do, and how we interact with one another. Our behaviours come from what we believe in, what we value. At Swissôtel Hotels & Resorts, we call these value based behaviours. The following statements provide indicators of the types of behaviours we expect employees in our company to display.

Trust:Operates with fairness and integrity, fostering an environment of transparency and sincerity through open and honest communication and by honouring commitments.

Relationships:We build and maintain strong connections with colleagues and guests, valuing diversity in people and perspectives whilst overcoming potential obstacles to increase cooperation and collaboration.

Drive:We are action-oriented, setting direction for self and others, clarifying goals and objectives and overcoming barriers and challenges to produce results.

Entrepreneurship:We fully understand the business and market context, identifying and seizing opportunities for continuous improvement and supporting change

Qualifications

**Job Qualifications**

• College Graduate or equivalent qualification from a recognised institution
• Minimum one year of proven professional experience in a telephone operator or front office reception role
• Demonstrated proficiency in computer systems and standard office software applications
• Excellent verbal and written communication skills in English
• Strong customer service orientation with a commitment to service excellence
• Ability to work effectively within a team environment and respond to operational requirements with professionalism and discretion

Additional Information

Directly opposite to The Dubai Mall, the iconic Burj Khalifa, 10 minutes walk to the Dubai Metro Station and within a few minutes’ drive to DIFC, World Trade Centre and just 15 minutes’ drive from Dubai International Airport, Swissotel Al Murooj is located in downtown Dubai, one of the city’s favoured destinations for business or leisure.