Technical Operations Specialist

TheECSSR; Abu Dhabi Emirate; On-site; AED 120,000 - 200,000; Full time

Job summary

TheECSSR is seeking an Associate for the Director General’s Office to manage meetings, ensure confidentiality, and coordinate directives. The role requires a Bachelor's degree in a relevant field and involves 1 to 4 years of experience. Ideal candidates will be results-oriented, digital-savvy, and possess excellent organizational skills.

Qualifications

• Bachelor’s degree or equivalent required.
• 1 to 4 years’ experience in related field needed.

Responsibilities

• Organize the Director General’s meetings and ensure coordination with relevant entities.
• Follow up on the implementation of directives and decisions.
• Prepare internal and external memos as per instructions.

Skills

Team player

Results-oriented

Digital-savvy

Highly competent

Data-driven

Organizational skills

Education

Bachelor’s degree in Administrative Sciences/Public Relations

Job description

TheECSSR Abu Dhabi Emirate, United Arab Emirates

Carry out all activities of the Director General’s Office, ensuring confidentiality of information and documentation; coordinate and manage meetings participated in by the Director General’s Office; follow up on the implementation of directives and decisions issued by the Office.

Qualifications

Bachelor’s degree or equivalent in Administrative Sciences/Public Relations, or a similar area of specialization.

Experience

Bachelor’s degree, with 1 to 4 years’ experience in the same field.

Specialized-General Responsibilities

• Organize the Director General’s official meetings, visits and missions in coordination with the relevant internal departments and external entities.
• Communicate regularly with relevant entities regarding logistical arrangements for all of the Director General’s appointments, ensuring the prevention of any organizational oversight.
• Implement the Director General’s directives.
• Track, classify and summarize all inputs received by the Office.
• Follow up on the implementation of the Director General’s verbal and written directives with all relevant entities.
• Prepare internal and external memos as per instructions.
• Request financial advances and expense schedules related to the Director General’s Office.
• Coordinate with various entities and organizations on issues of a special nature.
• Maintain an inventory of the Director General’s (received) gifts.
• Prepare all of the Director General’s communications.
• Receive and sort the Director General’s mail based on areas of relevance.
• Archive incoming and outgoing correspondence related to the Director General.
• Maintain documents and records related to the Director General’s Office.
• Carry out any additional tasks commissioned by the line manager.
• Team player
• Exceptional performer
• Data-driven
• Results-oriented
• Digital-savvy
• Highly competent
• Capacity builder
• Agile
• Team player
• Familiarity with all policies, procedures and systems within the field.
• Exceptional performer
• Proficient in data preparation and statistical analysis.
• Data-driven
• Strong organizational and daily task planning skills.
• Results-oriented
• Ability to perform effectively under pressure, address challenges and resolve issues.
• Digital-savvy
• Proficient in computer operations and relevant applications.
• Highly competent
• Excellent in Arabic, with fluent English skills.
• Capacity builder

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Public Relations

• Industries

  Research Services and Government Administration

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