Team Member procure to pay

Bachelor of Commerce, Bachelor of Business Administration

Nationality: Any

Vacancy: 1 Vacancy

Job Description

Job Summary: Ensures supplier invoices, accounts payable, and personnel expenses transactions are processed accurately, timely, and completely. Ensures efficient and effective supplier management in close collaboration with Procurement.

Competences:

1. Basic knowledge of accounting processes, policies, and standards with shared service centers.
2. High level of accuracy.
3. Keen on topics like process mining, RPA, and Lean.
4. Good command of written and spoken English.

Scope:

Work in a small team: The team in FSCC Dubai is small, thus making team spirit and cooperation essential to the job.

Tasks and Responsibilities:

1. Supplier Masterfile Data (SMF) in UBW: The registration of information into the UBW administration for new suppliers and changes or updates of information of existing suppliers.
2. Scanning and Registration of Supplier Invoices: The processing of all incoming supplier invoices, performing necessary checks to ensure invoices are following rules and regulations, and obtaining necessary approvals and cost allocations from relevant managers through the electronic workflow.
3. Payment of Supplier Invoices: Preparing regular Remittance Proposal (RP) for supplier invoices registered in UBW to be approved by authorized signatories and payments for rents, subscriptions, utilities, and other such periodical payments.
4. Control of Supplier Ledgers & related General Ledger (GL) Account: Full responsibility for supplier control including periodical reconciliation with suppliers’ statements and ensuring AP aging analysis is clean of any issues.
5. Communication: Regularly sending a list of pending invoices for approval (status A invoices) to authorized signatories and corresponding with suppliers/service providers on invoice and payment status.
6. Reporting: On-time submission of regular reports including monthly recharging timesheets, GL Account Review checklist, and other required reports.
7. Archiving: Ensuring needed data/information is stored in the required network folders and shared folders in an orderly manner for easy reference and retrieval.

Desired Candidate Profile

Qualifications and Competencies:

Education: Bachelor’s degree and/or Professional Qualification in Accounting/Business Administration/Finance.

Experience: 0-1 years’ work experience (in construction industry or shared services is advantageous). Knowledge of accounting standards is required.