Team Assistant (office)

Location: Fujairah, UAE
Industry: Hard Commodities / Petrochemical & Refining
Language Requirement: Arabic and English full professional fluency.
Employment Type: Contract – Initial Duration 12+ Months
Recruitment: On behalf of our UAE-based client

About the Role
We are recruiting on behalf of our UAE-based client, a reputable company in the hard commodity sector, for the role of Office Team Assistant. This opportunity is part of a 12+ month international project, based in Fujairah, UAE, with the potential for extension depending on project progress and performance. OUR CLIENT is seeking a proactive, culturally aware, and detail-oriented Office Team Assistant to support the successful establishment and daily operations of our newly opened small scale office. This pivotal role combines high-level front-office responsibilities with comprehensive office coordination and administrative support. You will serve as the face of our office, ensuring a warm and professional welcome for guests while playing a key part in ensuring smooth internal processes and support for employees, management, and their families.

Key Responsibilities:

1. Front Office & Guest Management:
   • Serve as the first point of contact for all visitors – greet guests with professionalism and warmth, reflecting the company’s values.
   • Manage the reception area, ensuring it is always tidy, welcoming, and presentable.
   • Understand and respect Arabic cultural protocols in all interactions.
2. Office Operations & Administration:
   • Oversee day-to-day office operations and liaise with vendors and service providers (catering, cleaning, IT support, etc.).
   • Establish and maintain relationships with local office suppliers and service providers, ensuring competitive and high-quality service.
   • Coordinate maintenance, deliveries, office supplies, and any office-related infrastructure needs.
   • Ensure compliance with local office protocols, etiquette, and internal guidelines.
3. Executive and Team Support:
   • Manage calendars and appointments for management and team members, coordinating internal and external meetings.
   • Provide logistical support for team travel, including flight bookings, hotel arrangements, and transportation.
   • Assist in relocation processes for international hires and their families, including coordination with housing agencies, schools, and settling-in services.
4. Projects & Growth Support:
   • Support local office expansion initiatives and contribute to a scalable structure for future growth.
   • Collaborate with leadership on special projects and office initiatives.
   • Having hands on approach and being ready to any of the office activity needed.

Qualifications & Experience:

1. Fluency in Arabic and English is mandatory – both spoken and written.
2. Strong knowledge of Arabic cultural norms and business etiquette.
3. Minimum 3 years of experience in office administration, front desk, or executive support roles, preferably in an international or boutique office setting.
4. Experience dealing with vendors and suppliers in the GCC or MENA region is a plus.
5. Exceptional organizational and time management skills.
6. High level of discretion, confidentiality, and professionalism.
7. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with calendar management tools and travel platforms is desirable.

Key Competencies:

1. Strong interpersonal and communication skills.
2. Positive, proactive attitude and willingness to take ownership.
3. Cultural sensitivity and adaptability.
4. Ability to multitask in a fast-paced, evolving environment.
5. Service-oriented mindset with a keen eye for detail.

Please kindly apply in English.