Team Assistant

Kinetic Business Solutions; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading law firm in Abu Dhabi is seeking a Team Assistant to support their Lawyers and Partners. This role involves a variety of administrative tasks, including managing documents, scheduling meetings, and providing front-of-house support. The ideal candidate will have strong organisational skills and experience in administrative roles.

Qualifications

• Experience in administrative support roles.
• Ability to create and edit legal documents.
• Strong front-of-house and facilities management skills.

Responsibilities

• Provide front-of-house support including greeting clients and answering phones.
• Organise meetings, travel, and training sessions.
• Assist with billing processes and maintain document files.

Skills

Organisational skills

Communication

Time management

Job description

Team Assistant - Abu Dhabi, United Arab Emirates

A leading law firm is actively recruiting a Team Assistant for their Abu Dhabi office. The successful candidate will primarily support Lawyers and Partners in this office, but will also collaborate with the administrative team across other offices in the UAE and Saudi Arabia.

Please note: This role is not an Executive Assistant (EA) or Personal Assistant (PA) position. All criteria listed below must be met for your application to be considered. Suitable candidates will be contacted within 5 working days. If you do not hear from us within this timeframe, please consider your application unsuccessful on this occasion.

Main Responsibilities:

1. Front-of-house and facilities support, including answering phones, greeting clients, taking messages, and assisting with queries.
2. Organising and scheduling conference calls, meetings, and training sessions.
3. Processing and submitting expense claims.
4. Arranging travel and accommodation for employees within the country and for new joiners from overseas.
5. Organising and maintaining electronic and hard copy files of documents.
6. Creating, editing, and converting legal documents.
7. Providing assistance with billing processes.