Talent & Culture Coordinator / EA to General Manager

What’s in it for you :

• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21

What you will be doing :

Talent & Culture

Reporting to the Cluster Manager, Talent & Culture, responsibilities and essential job functions include but are not limited to the following :

• Consistently offer professional, friendly and engaging service.
• Assist in the day-to-day operation of the Talent & Culture department.
• Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies.
• Receive internal and external calls and in-person visitors to the department, answer inquiries as needed, schedule appointments, direct calls to the T&C team members, and follow up with messages.
• Complete reference and background checks, make job offers, and process all new hire paperwork as required. Handle incoming and outgoing mail.
• Coordinate and provide support to all units in terms of Pension, Medical or any other assistance they may require.
• Update and ensure the bulletin boards are refreshingly clean and attractive to read.
• Maintain an accurate and confidential filing system for correspondence, policies, standards, regulations, and various matters related to the office.
• Manage an accurate and efficient personnel filing system.
• Prepare Colleagues ID and Name badges.
• Prepare all letter correspondence for colleagues.
• Maintain colleagues’ information using the current system and ensure it is updated by completing new hire Employee Action forms for processing, creating new employee files, and reviewing files for complete and accurate data.
• Coordinate with department admin assistants and coordinators to verify attendance information.
• Assist colleagues with any document requirements they may have.
• Book onboarding flights for new executives and expatriates.
• Liaise with payroll function for effective and on-time administration of payroll.
• Complete hotel and Corporate T&C related reports and submissions in a timely manner.
• Manage all aspects of the exit procedure of leaving colleagues, including visa cancellation, document requirements, and flights if applicable.
• Manage availability of lockers for all colleagues.
• Prepare new Colleague orientation documents as required.
• Assist with and support colleague events.
• Follow departmental policies and procedures.
• Follow all safety policies.
• Other duties as assigned.

Executive Office

• Strategic Calendar Management: Efficiently manage and organize calendars and meetings in accordance with leadership priorities.
• Assist with personal tasks and errands, such as managing personal appointments, organizing personal documents, and handling personal correspondence.
• Provide administrative support including drafting and proofreading, preparing presentations, note-taking, conducting research, and executing special projects.