Talent & Culture Coordinator

FAIRMONT; Dubai; On-site; USD 30,000 - 50,000; Full time

Job summary

FAIRMONT is looking for an enthusiastic individual to join their team in Dubai. This HR administrative role involves organizing meetings, managing colleague events, and assisting staff with various administrative tasks. The ideal candidate should possess strong interpersonal skills and a commitment to providing excellent service.

Qualifications

• Promote efficiency, confidence, courtesy, and high social skills.
• Ensure good inter-departmental relations.
• Maintain a pleasant manner and positive attitude at all times.

Responsibilities

• Organize monthly colleague committee meetings and take minutes.
• Assist colleagues with day-to-day queries.
• Prepare weekly schedules and manage employee documentation.

Skills

Efficiency

Courtesy

High social skills

Job description

Company Description

We are far more than a worldwide leader. We are more than 240,000 women and men who share something unique.
Each and every day we host the world. We care for millions of people. We are all moved by curiosity. We love blending cultures. We are proud of our differences.
Yes, we lead the way. But we want to go further, with audacity, with imagination, with passion.

SOFITEL DUBAI THE OBELISK

Sofitel Dubai the Obelisk is Sofitel’s largest property in the Middle East. The hotel features 594 luxury guestrooms including 68 suites and 96 serviced apartments in the heart of Dubai. A variety of trendy restaurants and bars, including a contemporary Asian restaurant, a Gastro Pub, a French Brasserie, and Pool Bar & Lounge, bring residents and patrons together to celebrate the French “Joie de Vivre”. Guests can unwind at the Sofitel Spa with L’Occitane products, outdoor pools with private cabanas, or work out in a fully-equipped fitness center. Business travelers have access to 1,589 square meters of meeting space, including a state-of-the-art ballroom suitable for social gatherings.

Sofitel Dubai the Obelisk combines modernism with ancient Egyptian design elements inspired by Wafi, creating a captivating ambiance. If you are passionate about connecting with guests and providing exceptional service, join us as the next Heartist and help make Sofitel Dubai the Obelisk a truly welcoming destination!

Job Description

1. Organize the monthly colleague committee meetings, take and update meeting minutes.
2. Assist colleagues with their day-to-day queries and questions.
3. Manage the Colleague of the Month, Supervisor of the Quarter, Leader of the Quarter, and Trainer of the Quarter nominations, certificates, and presentations.
4. Plan and prepare Team Gatherings and Town Hall Meetings, including scheduling, invitations, presentations, BEOs, and decorations.
5. Organize monthly GM’s lunch events, including venue booking and guest list management.
6. Maintain ID cards and update the Visa Renewal List and passport expiry list monthly.
7. Assist colleagues with vacation planning, ticket bookings, and repatriation processes.
8. Coordinate with the Travel Coordinator for organizing business travel.
9. Maintain and update HR notice boards.
10. Prepare and distribute the monthly colleague newsletter.
11. Track and renew all dependent visas.
12. Assist colleagues with administrative/document requests and process HR-related letters and certificates.
13. Prepare weekly schedules and monthly timesheets, update vacations in Oracle, and manage ticket utilization and employee index.
14. Process FMC orders for the HR team.
15. Follow up on and track Code of Ethics acknowledgements.
16. File and maintain documents in colleagues' personal files.
17. Organize monthly engagement activities with the team.
18. Perform any other duties or assignments as directed by the Director of Human Resources.

Qualifications

• Promote efficiency, confidence, courtesy, and high social skills.
• Ensure good inter-departmental relations.
• Maintain a pleasant manner and positive attitude at all times, promoting a good company image to guests and colleagues.
• Show pride in the workplace and personal appearance when representing the hotel, demonstrating a high level of commitment.
• Adhere to Sofitel Dubai the Obelisk’s rules and regulations at all times.