Talent & Culture Coordinator

Key Responsibilities

• Create new file of new joiners and maintain documents of all active colleagues
• Conduct HR induction for new colleagues
• Prepare ID cards
• Distribute Heartist Cards
• Maintain records of Passport & Residence visa in shared drive
• Maintain and update HR notice boards
• Prepare and issue monthly colleague newsletter
• Ensure tracking and renewals of visas and Passport of colleagues
• Liase with Coordinators for renewal of visa and Passport of colleagues
• Maintain systematic order of the HR shared drive and create process maps for all HR processes
• Assist colleagues with admin/document requests and process all HR related letters and certificates for colleagues
• Process Future log orders for the HR team
• Assist colleagues with their day-to-day queries and questions
• Handle any other ad-hoc requests by Talent & Culture Manager / Director of Talent & Culture

Welfare & Events

• Plan and prepare for gatherings and meetings for colleagues (scheduling, invitations, presentations, BEOs, decorations)
• Manage Colleague of the Month / Supervisor of the Quarter / Leader of the Quarter processes (nominations, certificates, presentation)
• Track winners of Colleague of the Month, Supervisor of the Quarter, Leader of the Quarter, and Dream Team
• Organize the monthly MD’s lunch and breakfast events (booking the venue, sending out the list, etc.)
• Assist and organize monthly engagement activities with the team
• Update and share Events Calendar on a monthly basis
• Assist with creative poster campaigns and all events organized by the HR Department

Recruitment

• Assist with scheduling of interviews for level 1 & 2 positions
• Conduct reference checks for level 1 & 2 positions
• Liase visa cancellation for expected new joiners

General Responsibilities

• Promote efficiency, confidence, courtesy, and high standards of social skills
• Ensure good inter-departmental relations
• Display a pleasant manner and positive attitude at all times, promoting a good company image to guests and colleagues
• Demonstrate pride in the workplace and personal appearance at all times when representing the hotel, thus identifying a high level of commitment
• Adhere to Raffles the Palm rules and regulations at all times

Qualifications

• Previous experience in a similar HR role is desirable within a 5-star hotel