Talent & Culture Coordinator

Fairmont Hotels & Resorts; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

Sofitel Dubai The Obelisk is seeking a passionate HR Assistant to join their team. The role involves organizing meetings, enhancing inter-departmental relations, and maintaining HR records. The successful candidate will represent the hotel professionally and assist in various HR-related tasks.

Qualifications

• High social skills and a pleasant manner.
• Positive attitude and professional representation of the hotel.
• Commitment to workplace appearance and hotel rules.

Responsibilities

• Organize meetings and manage HR processes.
• Assist colleagues with queries and vacation planning.
• Prepare schedules and maintain HR documents.

Skills

Inter-departmental relations

Confidence

Social skills

Job description

Company Description

We are more than a worldwide leader. We are a team of over 240,000 women and men sharing a unique culture. Every day, we host the world and care for millions of people. Driven by curiosity, we love blending cultures and are proud of our differences. We lead the way, but aspire to go further with audacity, imagination, and passion.

SOFITEL DUBAI THE OBELISK

Sofitel Dubai The Obelisk is the brand’s largest property in the Middle East, featuring 594 luxury guestrooms, including 68 suites and 96 serviced apartments, located in the heart of Dubai. The hotel offers a variety of trendy restaurants and bars, including a contemporary Asian restaurant, a Gastro Pub, a French Brasserie, and a Pool Bar & Lounge, celebrating the French “Joie de Vivre”. Guests can unwind at the Sofitel Spa with L’Occitane products, relax at outdoor pools with private cabanas, or work out in a fully-equipped fitness center. Business travelers have access to 1,589 square meters of meeting space, including a state-of-the-art ballroom for social events.

Sofitel Dubai The Obelisk combines modernism with elements of ancient Egypt, inspired by the design of Wafi. If you are passionate about connecting with guests and creating a welcoming atmosphere, join us as a Heartist and help make Sofitel Dubai The Obelisk a truly inviting destination!

Job Description

1. Organize the monthly colleague committee meetings, including taking and updating meeting minutes.
2. Assist colleagues with their daily queries and questions.
3. Manage the Colleague of the Month, Supervisor of the Quarter, Leader of the Quarter, and Trainer of the Quarter processes, including nominations, certificates, and presentations.
4. Plan and prepare team gatherings and town hall meetings, including scheduling, invitations, presentations, BEOs, and decorations.
5. Organize the monthly GM’s lunch events, including venue booking and guest list management.
6. Manage ID cards and maintain the Visa Renewal List and passport expiry list, sending updates to coordinators monthly.
7. Assist colleagues with vacation planning, ticket bookings, and repatriation arrangements.
8. Liaise with the Travel Coordinator to organize business travels effectively.
9. Maintain and update HR notice boards and prepare the monthly colleague newsletter.
10. Ensure tracking and renewal of all dependent visas.
11. Assist colleagues with administrative/document requests and process HR-related letters and certificates.
12. Prepare weekly schedules and monthly timesheets, updating vacations in Oracle, ticket utilization, and employee index.
13. Process FMC orders for the HR team.
14. Follow up on and track Code of Ethics acknowledgements.
15. File and maintain documents in colleagues’ personal files.
16. Organize monthly engagement activities with the team.
17. Perform any other duties assigned by the Director of Human Resources.

Qualifications

• Promote efficiency, confidence, courtesy, and high social skills.
• Ensure good inter-departmental relations.
• Maintain a pleasant manner and positive attitude, representing the hotel professionally.
• Show pride in the workplace and personal appearance, demonstrating a high level of commitment.
• Adhere to Sofitel Dubai The Obelisk’s rules and regulations at all times.