System Implementation and Document Control Manager

DarGlobal Real Estate; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate company in Dubai is seeking a System Implementation and Document Control Manager to lead the implementation of document management systems. The ideal candidate will have over 5 years of experience in document control and will be responsible for managing a team, ensuring compliance, and providing training. Strong leadership and organizational skills are essential for success in this role.

Qualifications

• 5+ years of experience in document control and system implementation.
• Strong leadership and team management skills required.
• Ability to conduct training and support diverse teams effectively.

Responsibilities

• Lead the implementation and integration of new document management systems.
• Manage, mentor, and supervise a team of document controllers.
• Conduct regular audits to ensure compliance with document control policies.

Skills

Leadership

Document management

Organizational skills

Problem-solving

Communication

Education

Bachelor’s degree in Business Administration, Information Management, or Engineering

Tools

Aconex

Procore

SharePoint

Job description

Role Overview

The System Implementation and Document Control Manager will be responsible for leading the implementation of new systems, ensuring compliance with existing systems, and managing a dedicated team of document controllers. The ideal candidate will ensure that all project and corporate documentation is managed accurately, easily accessible, and compliant with company procedures. This role involves training and supporting internal teams, consultants, and contractors on system use and troubleshooting.

Key Responsibilities

• Lead the implementation and integration of new document management systems or related software across the organization.
• Ensure adherence to established systems and document control procedures throughout all real estate development projects.
• Manage, mentor, and supervise a team of 5-8 document controllers to maintain high standards of accuracy, consistency, and efficiency in document handling.
• Oversee the filing, storage, and archiving of all documents ensuring they are organized and retrievable in a timely manner.
• Conduct regular audits and spot checks to ensure compliance with document control policies and identify areas for improvement.
• Develop and deliver training programs for document controllers, consultants, contractors, and internal employees on system functionalities and best practices.
• Provide hands-on troubleshooting support and act as the primary point of contact for document management system issues.
• Collaborate closely with project managers, legal, compliance, and IT teams to streamline document workflows.
• Continuously assess and recommend improvements to document control processes and systems for increased efficiency.
• Ensure confidentiality and security of all company documentation in accordance with corporate policies.

Skills

Qualifications & Experience

• Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• Proven experience (5+ years) in document control and system implementation within real estate development.
• Strong leadership and team management skills.
• Experience with document management systems (e.g., Aconex, Procore, SharePoint, or similar).
• Excellent organizational skills with a keen eye for detail and accuracy.
• Ability to conduct training and support diverse teams effectively.
• Strong problem-solving skills and ability to troubleshoot system issues.
• Good understanding of compliance, regulatory requirements, and best practices related to document control.
• Excellent communication and interpersonal skills.