Sustainability Manager (Biofuels) - Geneva, Switzerland

Job Purpose
Sustainability Manager is responsible for ensuring that the biofuel desk is compliant with its sustainability obligations. This role involves managing the Mass Balance, performing validation checks on sustainability documents, planning stock movements, and liaising with Operations to ensure vessel movements are tracked. Jobholder will also manage relationships with external counterparties, monitor sustainability positions, and deliver reporting of forward positions.

COMMUNICATION AND WORKING RELATIONSHIPS
External Authorities, Consultants, Clients
Internal Trading, Legal, Digital, Finance

Duties & Responsibilities

• Ensure the biofuel desk adheres to all sustainability obligations
• Keep the biofuels team informed about updates and changes in regulations, such as the European Red Directive, ISCC, or other relevant national laws
• Implement legislative changes in the management of mass balances
• Verify the sustainability characteristics of incoming and outgoing products, including supplier certification, delivery notes, inspection reports, mass balance data entry, and GHG emissions checks
• Validate incoming and outgoing sustainability documents to ensure compliance with relevant schemes
• Ensure timely delivery of certificates and sustainability statements to the relevant authorities
• Ensure timely delivery of sustainability documentation for all executed trades
• Verify that all received certificates meet ISCC standards and contractual terms
• Coordinate stock moves with Operations to maintain balanced Mass Balance at quarter-end
• Manage the Mass Balance spreadsheet and ensure full verification for each quarter close
• Ensure the team’s management of mass balances complies with ISCC rules and verify that quarterly closings are accurate
• Ensure that certificate allocations and optimizations in mass balances comply with the specific regulations of each receiving country
• Maintain communication with Operations to track and understand vessel movements
• Create and share stock move schemes and large vessel movements
• Monitor sustainability positions and provide forward position reports and delivery note tracking to the wider desk
• Collaborate with the IT team to develop internal tools for the sustainability department, ensuring data entry traceability, optimizing mass balances
• Address queries from Operations and follow up on additional information as needed
• Manage relationships with external counterparties, ensuring timely delivery of sustainability documents and monitoring company certifications
• Enhance communication efficiency within the desk and with external consultants
• Collaborate with external consultants to ensure timely and accurate completion of audits and provide necessary information and reports
• Support external consultants in obtaining required documentation
• Conduct and document monthly internal audits to ensure compliance with RED legislation and ISCC rules
• Coordinate the annual ISCC certification audits
• Organize and conduct internal sustainability training sessions for new team members
• Carry out any other reasonable and lawful request directed by the Management
• Maintain and ensure confidentiality at all times
• Represent the company in a positive and professional manner
• Adhere to the company’s rules, regulations, procedures and policies at all times

Job Specifications (knowledge, Skills, Abilities, Behaviours)

Education

• Bachelor’s degree Applied Sciences, Chemistry, Engineering or relevant field
• Professional Certification is an advantage

Experience

• 5 years in sustainability management, preferably in biofuel
• 2 years in managing sustainability documentation & certification and external audits in relevant field

Knowledge

• Comprehensive in sustainability regulations & ISCC Scheme
• Advanced in data management & reporting
• Practical in auditing
• Advanced in Mass Balance System

Abilities

• Proactive planning & organizing
• Analytical
• Attention to details
• Customer focus
• Negotiation
• Teamwork
• Communication (oral and written)
• Collaboration
• Work under pressure
• Manage multiple priorities
• Problem solving

WORKING CONDITIONS

Physical Effort: Minimal
Work Environment: Office
Working schedule: As per the company’s policy

DISCLAIMER
The purpose, duties, responsibilities, accountabilities, experience, qualifications, skills, competencies, abilities, requirements and conditions set out in this job description are intended to describe the general nature and level of work being performed by the employee assigned to this job and are not exhaustive of the tasks the employee may be required to perform. The employer reserves the right to revise this job description at any time and requires employees to perform other tasks as circumstances or conditions of its business, competitive considerations or work environment change.

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