Supply Chain Coordinator

Materials Planning & Inventory Management

• Taking the ownership of the purchasing process of ROShell FZC.
• Keeping updated lists of approved suppliers.
• Analyse production schedules and forecasts to determine material requirements.
• Planning the purchase of materials including issuance of the purchase orders, follow up on deliveries in accordance with lead times, create goods receipt notes, and close purchase orders.
• Verify and raise the purchase invoices to accounts and maintaining records.
• Monitor stock levels and place orders to replenish inventory while minimizing working capital.
• Ensure raw materials and components are always available for production without disruption and escalating any potential risk immediately.
• Maintain accurate records of material usage and inventory movements in ERP systems.

Warehousing & Inventory Control

• Oversee daily warehouse operations, including receiving, offloading, storage, packing, and dispatch.
• Ensure inventory is organized, labelled and maintained according to safety and quality standards.
• Conduct regular inventory audits and reconciliations.
• Implement best practices in warehouse management to improve space utilization and efficiency.

Customs Clearance

• Prepare and manage documentation for customs clearance of imports and local purchases, including commercial invoices, packing lists, certificates of origin, and customs declarations.
• Coordinate with customs brokers and freight forwarders to ensure smooth import/export processes.
• Stay up to date with changes in customs regulations to ensure compliant import and export activities.

Logistics & Transportation

• Arrange domestic and international shipments for inbound and outbound materials.
• Optimize logistics processes to reduce lead times and transportation/shipping costs for imports, exports, and domestic transactions.
• Resolve shipping issues such as delays, damages, and discrepancies.
• Track shipments and provide regular updates.

Quality Assurance & Control

• Provide samples to the quality department for testing and approvals.
• Issuing the supplier corrective action reports in the event of non-conforming materials and closing the actions with appropriate actions.
• Ensuring that the supplier evaluations records are up to date.

Costing & ERP

• Establishing the break ups and keeping the up-to-date records of the full landed costs of all the materials, components and other purchased items.
• Analysing deviations and creating the variance analysis and taking countermeasures to minimize the full landed costs.
• Ensuring the master data in the ERP is up to date for all materials, components, auxiliary items and packing materials including costs.

Qualifications:

• Bachelor's degree in supply chain management, logistics, business administration, or a related field.
• 4+ years of experience in supply chain, purchasing and planning, imports, exports, and logistics, preferably in a manufacturing setting in the UAE.
• Strong understanding of materials planning, warehousing operations, and international shipping and logistics with a proven ability to challenge and optimize costs.
• Knowledge of UAE customs regulations, HS codes, and import/export documentation.
• Proficiency in ERP systems and the MS Office Suite.
• Excellent organizational and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work under pressure and manage multiple priorities.