Subcontract Assistant

Client of Creative HR Consultancy; United Arab Emirates; On-site; AED 30,000 - 54,000; Full time

Job summary

A leading company in recruitment seeks a Subcontracts Assistant to support subcontracting activities on a major ADNOC project. The ideal candidate will possess strong organizational skills and experience in procurement specifically tailored to the oil & gas sector. Responsibilities include preparing subcontract agreements, coordinating with vendors, and ensuring compliance with regulations and company policies.

Qualifications

• Minimum 3 years in subcontracts, procurement or contracts administration.
• ADNOC projects experience is a plus.
• Certifications like CSCP, CPSM are a plus.

Responsibilities

• Assist in preparing and managing subcontract agreements.
• Support vendor evaluation and prequalification processes.
• Ensure compliance with ADNOC and company policies.

Skills

Proficiency in MS Office

Organizational skills

Analytical skills

Communication skills

Negotiation skills

Education

Bachelor's degree in Business Administration

Supply Chain Management

Engineering or related field

Tools

Contract management software

SAP

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Summary:
The Subcontracts Assistant will support the Subcontracts team in managing subcontracting activities for a long-term ADNOC project. The role involves assisting in the preparation, administration, and tracking of subcontract agreements, ensuring compliance with company policies and ADNOC regulations. The ideal candidate will have strong organizational skills, attention to detail, and experience in subcontracts or procurement within the oil & gas sector.
Key Responsibilities:
Subcontract Documentation & Administration:

• Assist in preparing, reviewing, and tracking subcontract agreements, RFQs (Request for Quotations), and purchase orders.
• Maintain accurate records of subcontract documents, amendments, and correspondence.
• Ensure all subcontracts comply with ADNOC and company guidelines.

Vendor & Supplier Coordination:

• Support the evaluation and prequalification of subcontractors/suppliers.
• Assist in maintaining a subcontractor database and tracking performance.
• Communicate with vendors regarding contract terms, deliverables, and compliance.

Procurement & Tendering Support:

• Assist in tender processes, including bid preparation, evaluation, and award recommendations.
• Coordinate with project teams to ensure subcontracts align with project requirements.
• Track subcontractor deliverables, milestones, and payment schedules.

Compliance & Reporting:

• Ensure adherence to company policies, ADNOC regulations, and local laws.
• Assist in audits and subcontract performance reviews.
• Generate reports on subcontract status, expenditures, and compliance issues.

Coordination with Internal Teams:

• Work closely with Project Controls, Finance, and Legal teams to ensure smooth subcontract execution.
• Support dispute resolution and claims management, if required.

Qualifications & Experience:

• Education: Bachelor s degree in Business Administration, Supply Chain Management, Engineering, or related field.
• Experience: Minimum 3 years in subcontracts, procurement, or contracts administration, preferably in oil & gas (ADNOC projects experience is a plus).

Skills:

• Proficiency in MS Office (Excel, Word, PowerPoint) and contract management software.
• Strong organizational and multitasking abilities.
• Knowledge of ADNOC tendering and subcontracting processes is advantageous.
• Certifications: CSCP, CPSM, or similar certifications are a plus.

Key Competencies:

• Attention to detail and strong analytical skills.
• Ability to work under pressure in a fast-paced project environment.
• Excellent communication (English) and negotiation skills.
• Familiarity with SAP or other ERP systems is preferred.

Company Industry

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area

• Administration

Keywords

• Subcontract Assistant

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