Student Housing Call Center & Hotline Operator -Abu Dhabi

MindBase Education; Abu Dhabi; On-site; AED 70,000 - 90,000; Full time

Job summary

A leading education provider based in Abu Dhabi is searching for a Student Housing Hotline Operator. This role acts as the first point of contact for international scholarship students' accommodation-related inquiries. The ideal candidate will possess strong communication skills in Arabic and English, with a minimum of 2 years of experience in service environments. The position emphasizes customer care and efficient inquiry management, ensuring students' safety and comfort while living abroad. Flexibility to work shifts is required.

Qualifications

• 2+ years of experience in a call center, hotline, or student services environment.
• Fluency in both Arabic and English (spoken and written) is mandatory.
• Strong interpersonal skills with a compassionate and professional approach.

Responsibilities

• Handle incoming calls, messages, and emails related to student accommodation concerns.
• Provide accurate information about housing policies and emergency procedures.
• Log and triage inquiries based on urgency.

Skills

Excellent Communication Skills

Crisis Handling

Customer Service Mindset

Multitasking

Attention to Detail

Education

Diploma or Bachelor’s degree in Communications, Customer Service, or related field

Tools

CRM systems

Job description

Role Summary

The Student Housing Hotline Operator will serve as the first point of contact for all accommodation-related inquiries and concerns from international scholarship students currently located in the USA, Canada, Australia, and New Zealand.

Based in Abu Dhabi, the role is responsible for delivering timely, empathetic, and solutions-focused support via phone, chat, and email. This position plays a critical role in ensuring students’ safety, comfort, and peace of mind while they live and study abroad.

Responsibilities

• Frontline Support & Inquiry Management: Handle incoming calls, messages, and emails related to student accommodation concerns.
• Provide accurate information about housing policies, host family arrangements, and emergency procedures.
• Log and triage inquiries based on urgency, ensuring proper escalation where required.
• Incident Reporting & Escalation: Identify and escalate critical issues (e.g., safety concerns, housing disputes, emotional distress).
• Work closely with the Student Housing Coordinator and on-ground partners to ensure swift resolution.
• Maintain detailed records of all calls, incidents, and follow-up actions in the centralized system.
• Communication & Follow-Up: Maintain professional and supportive communication with students from diverse cultural backgrounds.
• Provide reassurance and interim guidance for students awaiting further support or relocation.
• Conduct follow-up calls as needed to ensure resolution and student satisfaction.
• Documentation & Coordination: Accurately document all interactions in the housing support database.
• Coordinate with overseas housing providers, internal staff, and external partners as directed.
• Support housing reports with relevant call center data and logs.

Core Competencies & Soft Skills

• Excellent Communication Skills: Clear, empathetic, and culturally sensitive communication in both Arabic and English.
• Crisis Handling & Calml Under Pressure: Ability to remain composed and solution-focused in high-stress situations.
• Customer Service Mindset: Dedicated to helping students feel heard, supported, and safe.
• Multitasking & Time Management: Able to handle multiple inquiries while prioritizing urgent cases efficiently.
• Attention to Detail: Accurate logging of calls, issues, and follow-up actions for audit and quality control.

Requirements

• Qualifications & Requirements: Diploma or Bachelor’s degree in Communications, Customer Service, Social Work, or a related field.
• 2+ years of experience in a call center, hotline, or student services environment.
• Fluency in both Arabic and English (spoken and written) is mandatory.
• Strong interpersonal skills with a compassionate and professional approach.
• Willingness to work shifts, including evenings, weekends, or holidays to support international time zones.
• Familiarity with student accommodation services and international education is a plus.

Preferred Skills

• Experience working with CRM systems or support ticketing platforms.
• Prior experience in handling sensitive cases or working with youth / students abroad.
• Knowledge of housing systems in the USA, Canada, Australia, or New Zealand.