Strategic Campus Operations & Procurement Leader

University of Dubai; Dubai; On-site; AED 400,000 - 700,000; Full time

Job summary

University of Dubai is seeking a senior leader to head procurement and campus facilities management, ensuring compliant, value-driven operations across academic, research, and administrative activities.

The role oversees end-to-end procurement, supplier management, and maintenance of buildings, labs, and support services, aligning with the university's strategic objectives and regulatory requirements.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, Facilities Management, or related field.
• Professional certification (CIPS, IFMA, PMP, or equivalent) is an advantage.
• Minimum 8–12 years of relevant experience, including procurement and facilities management.
• Experience in a university, educational institution, or large regulated organization is strongly preferred.

Responsibilities

• Develop and implement procurement strategies that support academic, administrative, and research requirements while ensuring value for money.
• Manage all procurement activities, including RFQs, RFPs, tenders, evaluations, negotiations, and contract awards.
• Establish and maintain approved supplier and contractor lists in line with university policies.
• Ensure procurement processes comply with internal policies, delegation of authority, audit requirements, and applicable laws and regulations.
• Coordinate closely with academic departments, research centers, and administrative units to understand procurement needs and timelines.
• Oversee purchase requisitions, purchase orders, contracts, variations, and payment schedules.
• Monitor supplier performance and service delivery, addressing non-compliance or performance gaps.
• Identify cost-saving opportunities without compromising academic quality or operational continuity.
• Prepare procurement plans, spend analysis, tender reports, and management summaries for senior leadership.
• Support internal and external audits related to procurement activities.
• Manage day-to-day operation, maintenance, and upkeep of university buildings, classrooms, laboratories, offices, residences, and common areas.
• Oversee preventive and corrective maintenance programs for civil, architectural, mechanical, electrical, plumbing (MEP), and HVAC systems.
• Ensure facilities meet health, safety, environmental, and statutory requirements applicable to educational institutions.
• Manage service contracts for cleaning, security, landscaping, waste management, pest control, transportation, and specialist services.
• Ensure learning spaces, labs, and facilities are fully operational and aligned with academic schedules.
• Coordinate space planning, classroom utilization, office allocations, relocations, and refurbishments.
• Plan and manage minor capital works and campus improvement projects.
• Conduct regular campus inspections and facilities condition assessments.
• Manage emergency preparedness, incident response, and business continuity support for the University.
• Maintain accurate asset registers, maintenance logs, compliance records, and statutory documentation.
• Act as the main point of contact for suppliers, contractors, service providers, and relevant authorities.
• Coordinate with Finance, HR, IT, Academic Affairs, and Student Services to support University operations.
• Ensure procurement and facilities practices support accreditation, quality assurance, and audit requirements.
• Prepare regular operational, financial, and compliance reports for senior management and committees.
• Support internal audits, external audits, inspections, and accreditation visits.
• Ensure ethical conduct, transparency, and accountability in all procurement and facilities activities.

Skills

Strategic procurement

Contract negotiation

Facilities management

Budgeting

Forecasting

Regulatory compliance

Risk management

Stakeholder coordination

Communication

Leadership

Education

Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, Facilities Management, or related field

Professional certification (CIPS, IFMA, PMP) is an advantage

Job description

University of Dubai is seeking a senior leader to head procurement and campus facilities management, ensuring compliant, value-driven operations across academic, research, and administrative activities.

The role oversees end-to-end procurement, supplier management, and maintenance of buildings, labs, and support services, aligning with the university's strategic objectives and regulatory requirements.