Sr. Executive Assistant to Founders - Dubai

AI Acquisition; United Arab Emirates; Remote; USD 60,000 - 90,000; Full time

Job summary

A dynamic tech-driven company in Dubai seeks a Senior Executive Assistant to Founders. This role involves managing calendars, organizing travel, and facilitating communication across teams. The ideal candidate has proven experience in a fast-paced environment, exceptional organizational skills, and strong communication capabilities. This position offers competitive compensation and remote flexibility, contributing directly to the company’s mission of leveraging AI for business growth.

Benefits

Competitive Compensation

Performance-Based Incentives

Personal Development Coaching

Growth Opportunities

Remote Flexibility

Qualifications

• Proven experience as an EA/Chief of Staff to Founders or senior executives in a fast-paced environment.
• Experience managing international travel arrangements and familiarity with visa processes.
• Highly proficient in written and verbal English.

Responsibilities

• Manage calendars, meetings, and travel for Founders.
• Serve as a liaison for internal and external stakeholders.
• Provide personal assistance and manage office duties.

Skills

Organizational Skills

Independent Decision-Making

Problem-Solving

Communication Skills

Attention to Detail

Adaptability

Tools

Google Workspace

Slack

Notion

ClickUp

Miro

Job description

Senior Executive Assistant to Founders – Dubai

About AI Acquisition

AI Acquisition is The Growth Partner reimagined - a bold evolution of our mission to empower businesses to start, scale, and succeed with AI.

In less than two years, we’ve partnered with over 1,200 entrepreneurs from companies like Amazon, JP Morgan, and Deloitte, helping them achieve remarkable growth and scalability.

Our mission remains the same: to revolutionize how businesses grow by leveraging cutting-edge AI systems, proven strategies, and a relentless focus on delivering measurable results.

Hear from our leaders :

• Jordan Lee, Co-Founder & Chairman, shares insights about the business: Watch here
• Matthew Jones, CEO, discusses his career progression and personal growth since joining AI Acquisition: Watch here

Why Join Us?

We’re a fast-growing, entrepreneurial company that values innovation, collaboration, and personal growth. At AI Acquisition, you’ll work alongside exceptionally talented individuals in a high-performance environment where your contributions directly impact the success of our clients and the company.

This isn’t just a job—it’s an opportunity to create a new and better life while working with visionary leaders who are shaping the future of AI-driven business growth.

The Role

We’re seeking a Sr. Executive Assistant & Chief of Staff to support our two Founders based in Dubai. This is a unique opportunity to become a strategic partner to our visionary leaders and play a critical role in driving the company’s mission forward.

As the Sr. Executive Assistant & Chief of Staff, you’ll go beyond traditional administrative duties, immersing yourself in a dynamic environment where your insights and proactivity will directly contribute to the company’s success and the achievements of our global clients.

What You’ll Do

1. Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the Founders are well-prepared and punctual.
2. Meeting Coordination: Organize meetings, prepare agendas, and take minutes when required.
3. Email and Inbox Management: Monitor and triage the Founders’ inboxes and Slack channels daily, prioritize emails, draft correspondence, and handle communications on their behalf.
4. Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date.
5. Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, suppliers, and partners.
6. Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups.
7. Personal Assistance: Support the Founders with personal administrative tasks, including managing personal emails, appointments, and travel arrangements.
8. Office Management: Oversee general office duties such as ordering supplies, coordinating equipment maintenance, and managing vendor relationships.
9. Project Management: Oversee and support ad-hoc projects as directed by the Founders.

Requirements

What We’re Looking For

• Experience: Proven experience as an EA / Chief of Staff to Founders or senior executives in a fast-paced, remote environment, preferably within a startup.
• Organizational Skills: Exceptional ability to multitask and prioritize effectively.
• Independence: Capable of understanding context and making independent decisions on behalf of the Founders.
• Problem-Solving: Strong ability to think on your feet and tackle challenges proactively.
• Adaptability: Positive, can-do attitude with the ability to handle last-minute changes.
• Attention to Detail: Meticulous attention to ensure accuracy in all tasks.
• Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills.
• Confidentiality: High level of discretion in handling sensitive and confidential information.
• Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes.
• Technical Proficiency: Familiarity with tools like Google Workspace, Slack, Notion, ClickUp, and Miro.
• Startup Experience: Previous experience working closely with startup founders or in a startup environment.

Benefits

What’s In It For You?

• Competitive Compensation: Negotiable based on experience and track record.
• Performance-Based Incentives: Quarterly bonuses tied to your contributions and results.
• Personal Development: 1:1 coaching from C-Suite leaders and access to $20,000 worth of training.
• Growth Opportunities: Invitation to a share scheme after 12 months, based on performance and the value you bring to the organization.
• Remote Flexibility: Work from anywhere while supporting our Dubai-based Founders.

How to Apply

If you’re ready to take on a challenging and rewarding role that will push you to new heights, we’d love to hear from you!

Please submit :

• Your updated resume.
• A short cover letter explaining why you’re the perfect fit for this role.
• Links to any relevant work or references, if applicable.