Specialist Facilities Administration

CPX; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A professional services firm in Abu Dhabi is seeking a Specialist in Administration & Facilities to manage office operations and ensure a safe, efficient environment. The ideal candidate has over 6 years of experience in office administration or facility management and holds a bachelor's degree in a relevant field. Responsibilities include overseeing facility maintenance, managing office supplies, and coordinating safety initiatives.

Qualifications

• 6+ years of experience in office administration or facility management.
• Preferred experience in Health and Safety Environment (HSE).

Responsibilities

• Manage office administration, facility maintenance, and workplace services.
• Oversee office operations, including maintenance and repair of office spaces.
• Coordinate space planning, seating arrangements, and safety initiatives.
• Supervise office cleaning, security, and related services.
• Maintain inventory of office supplies and ensure timely replenishment.

Skills

Experience in office administration, facility management, or workplace services.

Strong organizational and problem-solving skills.

Ability to manage multiple tasks efficiently.

Proficiency in office software applications.

Knowledge of health and safety regulations.

Minimum 2 years in General services and HSE preferred.

Education

Bachelor’s degree in Business Administration, Facilities Management, or a related field

Job description

Position - Specialist - Administration & Facilities

Minimum Work Experience - 6+ years

Skills/Certifications -

• Experience in office administration, facility management, or workplace services.
• Strong organizational and problem-solving skills.
• Ability to manage multiple tasks efficiently.
• Proficiency in office software applications.
• Knowledge of health and safety regulations.
• Mandate 2 years minimum in General services and HSE is preference.

Education - Bachelor’s degree in Business Administration, Facilities Management, or a related field (preferred)

Job Responsibilities :-

The General Services Specialist is responsible for managing office administration, facility maintenance, and workplace services to ensure a well-organized, safe, and efficient work environment. This role involves overseeing office operations, managing office supplies, coordinating facility maintenance, and ensuring compliance with health and safety regulations.

• Oversee the maintenance and repair of office spaces, equipment, and utilities.
• Coordinate space planning, seating arrangements, and workplace safety initiatives.
• Supervise office cleaning, security, and other related services.
• Maintain office supplies inventory and ensure timely replenishment.
• Handle filing and record-keeping, including database management, data entry/retrieval, and general office software applications.
• Coordinate transportation services for employees and company assets when required.
• Manage the fleet of company vehicles, including maintenance schedules and fuel consumption tracking.
• Manage parking access and allocations for employees.
• Assist in organizing company events, meetings, and conferences.
• Handle document management, including permits, departmental contracts, and service agreements.
• Manage admin petty cash and perform periodic reconciliation.