Site Operations Assistant (Emirati National)

AkzoNobel; Dubai; On-site; AED 54,000 - 90,000; Full time

Job summary

AkzoNobel is seeking a Site Operations Assistant (Emirati National) to support the Integrated Management System (IMS), audits, and regulatory compliance at our Dubai site. The role requires a Diploma in Science or Engineering and a proactive attitude to learning across functions such as HSE, quality and environment.

You will work with cross-functional teams to maintain records and drive continuous improvement.

Qualifications

• Good communication, documentation and coordination skills.
• High learning agility and adaptability.
• Willingness to learn & experience different functions/knowledge.
• Logical thinking and analytical skills.

Responsibilities

• Manage and maintain the Integrated Management System (IMS).
• Coordinate internal & external audits and track findings.
• Drive compliance with HSE, Quality & regulatory requirements.
• Lead corrective actions and continuous improvement activities.
• Manage data, reporting and KPI monitoring.

Skills

Communication

Documentation

Coordination

Analytical thinking

Learning agility

Structured processes

Education

Diploma in Science/Engineering

Job description

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Site Operations Assistant (Emirati National)

Date: Jul 29, 2026

Location: Dubai, AE

About AkzoNobel

Since 1792, we’ve been supplying the innovative paints and coatings that help to color people’s lives and protect what matters most. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It’s what you’d expect from a pioneering and long-established paints company that’s dedicated to providing sustainable solutions and preserving the best of what we have today – while creating an even better tomorrow. Let’s paint the future together.

Key Accountabilities

Under the guidance of Site Manager, Site HSE & IMS coordinator the primary job responsibilities are as below:

1. Manage and Maintain the Integrated Management System (IMS)

• Ensure the site complies with ISO standards (ISO 9001, 14001, 45001, etc.).
• Maintain the IMS documentation structure: policies, SOPs, work instructions, forms, manuals.
• Ensure controlled documents are updated, approved, version-controlled, and properly communicated.
• Conduct periodic reviews to ensure relevance of documents.

2. Coordinate Internal & External Audits

• Develop and execute the annual internal audit plan.
• Train and guide internal auditors.
• Conduct internal audits across departments (Production, Warehouse, QC, Maintenance, COS etc.).
• Coordinate certification and surveillance audits with external bodies.
• Track and close audit findings with clear corrective actions.

3. Drive Compliance With HSE, Quality & Regulatory Requirements

• Ensure site compliance with corporate standards
• Monitor implementation of legal and regulatory requirements related to
  • Environmental permits
  • Waste management
  • Chemical safety
  • Fire safety
  • Occupational health
• Keep a compliance register on Enablon up to date.

4. Lead Corrective Actions & Continuous Improvement

• Facilitate RCA (Root Cause Analysis) sessions using tools like 5 Why, Fishbone, FMEA.
• Track non-conformities from incidents, audits, customer complaints, or process deviations.
• Drive CAPAs and ensure timely closure.
• Identify process improvement opportunities aligned to Lean, CI culture.

5. Data Management, Reporting & Performance Monitoring

• Quality (defects, complaints, NCRs)
• Safety (LTIs, near misses, observations)
• Environmental (waste, emissions, energy)
• Report monthly KPIs to management.
• Support investigation of Safety, Quality, and Environmental incidents.
• Assist in creating and updating Risk Assessments / JSAs.
• Monitor the effectiveness of implemented controls.

7. Coordinate Management Reviews

• Organize periodic Management Review meetings.
• Compile agendas, KPI summaries, audit results, risk evaluations, and improvement plans.
• Record minutes and follow up on agreed actions.

8. Maintain Documented Evidence & Records

• Ensure all records (calibration, training, inspections, waste disposal, emergency drills) are properly filed and accessible.
• Maintain electronic and physical archives in compliance with ISO/IMS requirements.

9. Cross-functional Coordination

• Work closely with Production, QC, Maintenance, Warehouse, COS, HR, Supply Chain.

Ensure all departments align with IMS standards and requirements.

Requirements

• Diploma in Science or Engineering discipline
• Willingness to work in an industrial environment
• Good communication, documentation, and coordination skills
• High learning agility and high adaptability
• Willing to learn & experience different functions/knowledge
• Logical thinking. Analytical skills
• Desire to live the AkzoNobel Expectations and cultural principles
• Strong attention to detail
• Ability to follow structured processes
• Willingness to learn and handle multi-disciplinary topics

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.