Site Office Administrator / Office Assistant

Confidential Company; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading engineering and contracting company is seeking a Site Office Administrator / Office Assistant to support project management activities. The ideal candidate will manage communication and documentation between various parties, maintain administrative records, and ensure a smooth workflow in the site office. The position requires a Bachelor's degree and a minimum of 5 years' experience in the Gulf region, with a focus on quality and safety.

Qualifications

• Graduation from recognized University.
• At least 5+ years of working experience in project companies in Gulf region.

Responsibilities

• Answer incoming telephone calls and handle site office activities.
• Coordinate between Site office and Head Office, suppliers, and clients.
• Maintain accurate daily Workforce Reports and ensure timesheets are correct.

Skills

Excellent software skills

Education

Bachelor of Commerce or Bachelor of Business Administration

Job description

Site Office Administrator / Office Assistant

Bachelor of Commerce, Bachelor of Business Administration

Nationality

Any Nationality

Male

Vacancy

Job Description

Ours is an engineering and contracting company, engaged in construction projects across UAE. Manpower strength nearly 3000.

• Reporting to respective Project Manager / Site Manager
• Answer incoming telephone calls taking ownership of site office activities
• Assist with processing of documents, forms, mailings and materials for the purpose of disseminating information to appropriate department across the organization.
• Coordination between Site office and Head Office, supplier, consultant, client etc.
• Maintain a variety of manual and computerized files and records for the purpose of providing documentation in accordance with administrative and legal requirements.
• Maintain inventories of supplies and materials for the purpose of ensuring items' availability.
• Prepare a variety of documents and materials (e.g. notes, standardized correspondence, handouts, purchase requisitions, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a wide variety of documents and materials (e.g. vouchers, etc.) for the purpose of disseminating information and/or payment to appropriate departments across the organization.
• Respond to inquiries from a variety of internal and external parties (e.g. staff, engineers, contractors, etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.
• Ensure proper documentations, drawings / material submission to respective authorities and maintain physical and electronic files or other organizational system.
• Operate office equipment such as photocopiers scanners & telephone / mobile.
• Maintain and ensure accuracy of daily Workforce Reports, and ensure that daily timesheets correlate correctly.
• Promoting quality achievement and performance improvement throughout the organization.
• Drive ownership of health and safety in all aspects of project execution, office and personal environment.
• Any other responsibilities as assigned by the management from time to time.

Desired Candidate Profile

• Graduation from recognized University with at least 5+ years of working experience in project companies in gulf region.
• Excellent software skills
• The candidates who can join immediately shall be preferred

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