Site Document Controller

Group AMANA; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction firm specializing in industrial construction is seeking a Document Control Specialist in Dubai. The role involves managing project documentation, ensuring compliance with contract specifications, and maintaining organized filing systems. Ideal candidates will hold a relevant degree and have 2+ years of experience in document management.

Qualifications

• Minimum 2 years' experience in the same role.

Responsibilities

• Studies contract documents and project specifications related to the document management system.
• Maintains and controls document register and updates with all incoming and outgoing information.
• Ensures all project documents are properly maintained till defect liability.

Skills

Aconex software

Computer skills

Communication skills

Education

Bachelor's degree or diploma from a professional institution

Job description

About AMANA

Group AMANA is in constant forward motion. Over decades of growth, we have adopted intelligent solutions that improve the way we build, making AMANA a regional leader in the industry today. We have gone beyond conventional construction by championing intelligent solutions that improve the way we build.

We are the region’s trusted design-build company, specializing in industrial construction for over three decades. Our reputation is built on our ability to provide turn-key solutions for fast-track projects, repeatedly.

We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets. By investing in our people’s continued growth and learning, we challenge and change how we build together – people and business.

Roles & Responsibilities:

• Studies contract documents and project specifications related to the document management system;
• Assists Project Manager in establishing the project document distribution matrix;
• Coordinates with Project Manager, QA/QC Project Manager, HSE project Manager, and the Engineering team for developing and maintaining filing systems of the project and their relevant security levels as per the authorization matrix;
• Maintains and controls document register and updates it regularly with all incoming and outgoing information;
• Prepares outgoing document transmittals and ensures proper submission to the relevant parties with an official acknowledgement of receipt;
• Ensures that all obsolete and superseded documents are clearly identified and logged in the register;
• Distributes documents in a timely manner to the concerned persons in accordance with the distribution matrix as authorized by the Project Manager;
• Manages the proper storage of the document's soft copies in the electronic filing system;
• Manages the proper storage of the document's hardcopies in the appropriate physical location in accordance with the manual filing system;
• Ensures all project documents are properly maintained till defect liability and or the completion of contractual retention period or other contractual requirements and as per local laws to use for future references and to provide supports for financial / legal disputes;
• Ensures all the Close-Out deliverables (Test Reports, Operation and Maintenance Manual, As-Built Drawings, Authorities Approvals, etc.) hard and soft copies are available for final archiving purpose.

Educational Qualifications, Experience and Skills:

• Bachelor’s degree or diploma from a professional institution
• Minimum of 2 years' experience in the same role
• Required knowledge: Aconex software, computer skills, communication skills