Site Administrator

ALEC FITOUT; Ras Al Khaimah; On-site; AED 120,000 - 200,000; Full time

Job summary

ALEC FITOUT is seeking a Site Administrator to ensure seamless operations at its joinery factory. The ideal candidate will manage documentation, coordinate communications, and support logistics while contributing to high-end interior fit-out projects. With 5+ years of experience in a similar role, strong organization skills, and proficiency in Microsoft Office, you'll thrive in a dynamic environment contributing to iconic projects in the UAE.

Benefits

Opportunities for professional growth

Collaborative and supportive work environment

Qualifications

• 5+ years in a similar administrative role, preferably in manufacturing or construction.
• Knowledge of site documentation, reporting, and logistics.
• Experience with internal communication and workforce administration.

Responsibilities

• Oversee administrative coordination at the joinery factory.
• Manage documentation, reports, and communication between site and office.
• Support GM's scheduling and material tracking.

Skills

Time Management

Multitasking

Attention to Detail

Communication

Coordination

Education

Qualification in Administration or relevant discipline

Tools

Microsoft Office Suite

Task Tracking Systems

Job description

Are you a detail-oriented administrative professional ready to build your career with one of the region’s leading construction companies?

Who We are?

ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.

Why Join Us?

As a Site Administrator at ALEC FITOUT, you’ll play a key role in ensuring seamless daily operations within our joinery factory. This is your opportunity to contribute to the success of high-end interior fit-out projects through strong coordination, organization, and proactive administrative support.

About Your Team

You will report to the General Manager and be a pivotal member of the site team, managing day-to-day administrative responsibilities that support operations, logistics, HR, and compliance. You’ll collaborate with production staff, suppliers, and office teams to keep workflows smooth and aligned with business needs.

Your Role

As a Site Administrator, you will oversee administrative coordination at the joinery factory site from documentation and communication to scheduling and logistics. Your responsibilities will include:

• Maintaining and organizing all site documentation, records, and files
• Preparing reports and updates for site operations and workforce activities
• Coordinating internal and external communication between site, suppliers, and office
• Managing attendance, timesheets, and leave tracking for site staff
• Supporting material tracking, deliveries, and inventory documentation
• Arranging meetings, taking minutes, and following up on action items
• Managing office resources, supplies, and equipment at the site
• Assisting with compliance, HSE documentation, and general administrative duties
• Supporting the GM’s scheduling and travel coordination

What We’re Looking For

Experience: 5+ years in a similar administrative role, preferably in a manufacturing or construction environment

Knowledge: Site documentation management, reporting, workforce admin, logistics, and internal communication

Expertise: Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices

Top Skills

• Qualification in administration or relevant discipline, or equivalent experience
• Strong time management and multitasking capabilities
• High attention to detail and discretion
• Strong written and verbal communication
• Ability to coordinate across departments and handle fast-paced environments
• Proficiency in software and systems used for reporting and communication

What We Offer

• The chance to contribute to some of the UAE’s most iconic projects
• A collaborative, supportive environment that values efficiency and excellence
• Opportunities for professional growth and career progression

Ready to elevate your career? Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We’re excited to hear from you!

If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.

Join ALEC Fitout and play a pivotal role in shaping a high-performing team that drives our success.

Apply today and be part of something excellent!