Site Admin Cum Document Controller

Ghobash Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the oil & gas sector is seeking a Site Administrator to manage operations in Abu Dhabi. The role involves handling documentation, logistics, and staff welfare, ensuring compliance with safety regulations. The ideal candidate should have a Bachelor's degree and significant experience in site administration, with strong organizational skills and proficiency in MS Office. This is a full-time position, offering a competitive salary and engaging work environment.

Qualifications

• Minimum 3-5 years of experience in site administration, preferably in oil & gas projects.
• Strong knowledge of site operations documentation and compliance requirements.
• Proficiency in logistics management and customs clearance.

Responsibilities

• Manage site documentation including permits and reports.
• Coordinate logistics for materials, equipment, and workforce.
• Address employee concerns and support HR functions.

Skills

Communication

Organizational skills

Problem-solving

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Site management software

Logistics software

Job description

• Manage and maintain site documentation including permits approvals and reports.
• Handle administrative tasks such as employee records timekeeping and payroll coordination.
• Ensure compliance with company policies site regulations and safety standards.
• Coordinate with project managers contractors and other stakeholders for smooth operations.
• Oversee accommodation transport and welfare arrangements for site staff.
• Assist in procurement and inventory management for office supplies and site needs.
• Prepare reports meeting minutes and other required documentation.
• Address employee concerns and support HR functions related to the site.
• Plan coordinate and manage logistics for materials equipment and workforce.
• Ensure timely delivery of construction materials and equipment to the site.
• Liaise with suppliers transport companies and site personnel for smooth operations.
• Maintain accurate records of inventory shipments and deliveries.
• Coordinate transport accommodation and site access for workers and visitors.
• Ensure compliance with safety customs and site-specific logistics regulations.
• Handle emergency logistics requirements and troubleshoot delays.
• Work closely with procurement warehouse and project teams to optimize supply chain operations.

Qualifications :

• Bachelors degree or equivalent experience in administration or a related field.
• Minimum 3-5 years of experience in site administration preferably in oil & gas projects.

Additional Information :

• Strong knowledge of site operations documentation and compliance requirements.
• Proficiency in MS Office (Excel Word Outlook) and site management software.
• Excellent communication and organizational skills.
• Ability to work in a remote location with challenging site conditions
• trong knowledge of logistics warehousing and material handling.
• Experience in managing transportation freight forwarding and customs clearance.
• Proficiency in logistics software and MS Office.
• Excellent problem-solving and communication skills.
• Ability to work under pressure in remote site conditions.

Remote Work :

No

Employment Type :

Full-time