Site Admin Assistant

Al Sahraa Recruitment Services; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A construction recruitment firm is seeking a highly organized Admin Assistant to support the construction team in Abu Dhabi. The candidate should have at least 2 years of experience in a similar role, preferably in the construction industry, and be proficient in Microsoft Office. This full-time position will involve maintaining project documentation, coordinating meetings, and assisting with procurement activities.

Qualifications

• Minimum of 2 years of experience as an administrative assistant, preferably in the construction industry.
• Knowledge of procurement processes is an advantage.
• Fluency in English is required; knowledge of Arabic is a plus.

Responsibilities

• Provide administrative support to the construction site team.
• Maintain and update project documentation.
• Prepare and distribute project-related correspondence.
• Coordinate and schedule meetings and appointments.
• Monitor and track project progress and deadlines.

Skills

Organizational skills

Time-management

Attention to detail

Communication skills

Proficient in Microsoft Office

Interpersonal skills

Education

High school diploma or equivalent

Additional education or training in office administration

Tools

Microsoft Excel

Job description

We are seeking a highly organized and efficient Admin Assistant to join our team at a construction site in Abu Dhabi. The ideal candidate will have previous experience in a similar role, preferably in the construction industry. This is a full-time position with a 1-year contract.

Key Responsibilities:

• - Provide administrative support to the construction site team, including project managers, engineers, and other staff members
• - Maintain and update project documentation, including contracts, permits, and drawings
• - Prepare and distribute project-related correspondence, such as meeting agendas and minutes
• - Coordinate and schedule meetings, appointments, and site visits
• - Monitor and track project progress and deadlines
• - Assist with procurement activities, including obtaining quotes and processing purchase orders
• - Handle incoming and outgoing mail and deliveries
• - Maintain and organize project files and records
• - Prepare and submit expense reports
• - Communicate with subcontractors and suppliers as needed
• - Perform other administrative tasks as assigned by the project manager

Qualifications:

• - High school diploma or equivalent; additional education or training in office administration is a plus
• - Minimum of 2 years of experience as an administrative assistant, preferably in the construction industry
• - Excellent organizational and time-management skills
• - Strong attention to detail and accuracy
• - Proficient in Microsoft Office, with advanced skills in Excel
• - Good communication and interpersonal skills
• - Ability to multitask and prioritize tasks effectively
• - Knowledge of procurement processes is an advantage
• - Fluency in English is required; knowledge of Arabic is a plus

Required Skills:

Site Visits Project Documentation Office Administration Attention To Detail Excel Arabic Salary Mail Purchase Orders Deliveries Interpersonal Skills Procurement Construction Records Suppliers Education Administration Documentation Microsoft Office English Training Communication