Shipping Specialist

Heidelberg Materials Trading; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global shipping company in Dubai is seeking a highly motivated Shipping Specialist to support their Shipping Department. You will execute voyage Charter Parties, ensure compliance in operations, and manage documentation. The ideal candidate has a bachelor’s degree in Maritime Business Administration, excellent English skills, and previous experience in dry bulk shipping operations. Join a dynamic team focused on efficient shipping and coordination.

Qualifications

• Bachelor's degree with a GPA over 3.00/4.00 preferred.
• Previous experience in dry bulk shipping operations preferred.
• Solid understanding of INCOTERMS and customs regulations.

Responsibilities

• Support Operations and Chartering Managers in shipping tasks.
• Coordinate and follow up on Charter Parties and documents.
• Communicate with Owners, Agents, and international offices.

Skills

Excellent command of written and spoken English

Strong analytical thinking

Strong communication and coordination skills

Self-motivated and reliable

Education

Bachelor's degree in Maritime Business Administration or related field

Tools

Microsoft Office

ERP systems

Job description

HM Trading is the international trading arm of the Heidelberg Materials Group, handling overseas dry-bulk products exports and imports. For our Dubai office, we are looking for a highly-talented individual as a;

Shipping Specialist

About the Role

We are seeking a highly motivated and detail-oriented Shipping Specialist to join our dynamic global shipping team. In this role, you will support our Shipping Department with the execution of voyage Charter Parties and COA shipments, ensuring smooth and compliant end-to-end shipping operations.

Key Responsibilities:

• Support Operations and Chartering Managers in daily shipping tasks
• Execute our voyage Charter Parties and follow up on COA shipments in line with agreements
• Coordinate and follow up on the signing of Charter Parties and related documents
• Conduct and review laytime calculations and ensure proper documentation
• Track daily vessel status and update records, including ERP entries
• Follow up on payment requests, approval processes, and internal documentation
• Collect emission and environmental data as part of reporting requirements
• Review trade contracts and provide input on shipping-related clauses
• Communicate with Owners, Agents, our international offices and internal departments (Trading, Finance, Trade Operations)
• Assist in the preparation of internal and external shipping reports

Qualifications:

• Bachelor’s degree in Maritime Business Administration, Shipping or a related field (GPA over 3.00/4.00 preferred)
• Excellent command of written and spoken English, including shipping terminology
• Previous experience as a freight operator in dry bulk shipping operations or a similar role is preferred
• Solid understanding of INCOTERMS, customs and maritime regulations
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with ERP systems is a plus
• Strong communication and coordination skills; a true team player
• Self-motivated, reliable, able to work under pressure and manage multiple tasks
• Strong analytical thinking and a problem-solving mindset
• Comfortable working in a fast-paced, multicultural environment

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

All applications will be kept strictly confidential.