Ship Chartering Specialist - Marine Operations

ADNOC Abu Dhabi UAE; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

ADNOC Group in Abu Dhabi, United Arab Emirates, seeks a Ship Chartering Specialist to support vessel chartering activities in Marine Operations. The role involves charter-in/out arrangements, documentation, negotiations support, market information, and coordinating with internal and external stakeholders.

The ideal candidate holds a university degree in a commercial discipline and has at least eight years of professional experience.

Qualifications

• University degree in a commercial discipline or equivalent.
• Minimum 8 years of professional experience.
• Knowledge of ship chartering and documentation standards.

Responsibilities

• Provide technical and administrative support to the chartering team.
• Assist with arrangements for chartering vessels in and out.
• Coordinate the completion of required chartering formalities.
• Support the preparation and organization of information for chartering activities.
• Communicate relevant information to internal and external parties.
• Maintain efficient information flow throughout the chartering process.

Skills

Ship chartering coordination

Vessel chartering

Documentation management

Commercial negotiation support

Stakeholder communication

Recordkeeping

Education

University degree in a commercial discipline

Job description

Ship Chartering Specialist - Marine Operations Job Snapshot - Role: Ship Chartering Specialist - Marine Operations - Location: Abu Dhabi, United Arab Emirates - Industry: Maritime - Function: Logistics-Transportation - Experience: Minimum 8 years - Job Type: Full Time - Work Arrangement: On-site

Position Overview

ADNOC Group is seeking a Ship Chartering Specialist to provide technical, commercial, and administrative support to its vessel chartering activities in Abu Dhabi, United Arab Emirates. The role involves assisting with ship charter-in and charter-out arrangements, preparing documentation, supporting negotiations, maintaining market information, and coordinating communications with internal and external stakeholders. The successful candidate will help ensure that chartering formalities are completed accurately and that relevant documentation meets vessel utilization requirements and applicable standards. The position requires a university degree in a commercial discipline or an equivalent qualification, together with at least eight years of professional experience.

Job Details

Country: United Arab Emirates - City: Abu Dhabi - Industry: Maritime - Function: Logistics-Transportation - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

• Provide technical and administrative support to the chartering team.
• Assist with arrangements for chartering vessels in and out.
• Coordinate the completion of required chartering formalities.
• Support the preparation and organization of information needed for chartering activities.
• Communicate relevant information to internal and external parties as instructed.
• Help maintain an efficient flow of information throughout the chartering process.

Chartering Documentation

• Prepare documentation associated with vessel chartering arrangements.
• Ensure relevant documents meet applicable ship utilization requirements.
• Support compliance with established documentation standards.
• Organize and maintain records relating to chartering activities.
• Ensure required information is available to relevant stakeholders in a timely manner.
• Maintain accurate and accessible documentation for operational reference.

Commercial Negotiation Support

• Provide technical and administrative assistance during charter negotiations.
• Prepare supporting information relating to proposed charter terms and conditions.
• Assist the chartering team in reviewing commercial and operational requirements.
• Support negotiations aimed at achieving commercially favorable chartering arrangements.
• Help ensure proposed charter terms address relevant requirements.
• Coordinate documentation and information needed during the negotiation process.

Market Information and Reporting

• Collect and organize relevant ship chartering market information.
• Prepare reports and supporting documents for chartering activities.
• Maintain properly filed market records and reference materials.
• Ensure relevant market information is available when required.
• Support the timely communication of information to the chartering team.
• Maintain accuracy and professionalism in reporting and documentation.

Database and Contact Management

• Maintain databases used to support chartering activities.
• Keep contact details of relevant internal and external parties updated.
• Organize stakeholder information for efficient communication.
• Receive and distribute chartering-related information as instructed.
• Maintain accurate records of relevant contacts and communications.
• Support effective coordination between parties involved in chartering activities.

Technical and Administrative Assistance

• Assist with day-to-day technical and administrative requirements of the chartering function.
• Coordinate relevant documentation and information requests.
• Support the chartering team in meeting operational requirements.
• Maintain organized records of assigned activities.
• Help ensure administrative requirements are completed within necessary timelines.
• Contribute to consistent and professional delivery of chartering support services.

Minimum Qualifications

• University degree in a commercial discipline or an equivalent qualification.

Minimum Experience

• At least 8 years of professional experience.

Professional Certifications

• Relevant professional certifications, as applicable.

Required Knowledge and Skills

• Ship chartering coordination and administration.
• Vessel charter-in and charter-out activities.
• Chartering documentation and formalities.
• Commercial negotiation support.
• Understanding of charter terms and conditions.
• Vessel utilization documentation requirements.
• Marine chartering market information management.
• Report preparation and document control.
• Database maintenance and contact management.
• Internal and external stakeholder communication.
• Technical and administrative coordination.
• Accurate recordkeeping and information management.
• Organizational skills and attention to detail.
• Ability to manage documentation and communication requirements efficiently.
• Timely completion of assigned chartering activities.

Budget and Reporting Arrangements

• Revenue and budget responsibilities: As per the approved financial budget.
• Direct reports: As per the organization chart.
• Indirect reports: As per the organization chart.

Role Contribution

The Ship Chartering Specialist supports ADNOC Group 's marine chartering activities by ensuring that documentation, administrative formalities, and relevant technical information are properly coordinated. Through assistance with vessel chartering arrangements, commercial negotiations, market reporting, and stakeholder communication, the role contributes to efficient and organized chartering operations. The successful candidate will help the chartering team meet its commercial and operational requirements while maintaining accurate records and ensuring timely information exchange.