Senior Specialist Workplace Experience 9 month contract - Maternity Cover

Checkout; Dubai; On-site; AED 120,000 - 200,000; Part time

Job summary

A leading financial technology company is looking for a Senior Specialist of Workplace Experience in Dubai. You will manage office operations across MENA, ensuring a positive environment and strategic workspace management. Candidates should have experience in managing workplace facilities in a fast-paced environment and possess strong communication skills. This part-time role requires at least three days in office presence, offering a dynamic and inclusive work culture.

Qualifications

• Experience handling workplace operations in a global startup.
• Ability to manage multisite building operations.
• Strong customer-oriented mindset with proactive solutions focus.

Responsibilities

• Ensure a welcoming and well-functioning workplace for all.
• Manage budgets for all sites and drive strategic changes.
• Collaborate with landlords and the global Workplace team.

Skills

Workplace/Facilities management

Building compliance understanding

Excellent interpersonal and communication skills

Vendor management

Organizational skills

Proficient in MS Office, Excel, Outlook, Google Apps

Job description

We are actively seeking a highly motivated and enthusiastic Senior Specialist of Workplace Experience to manage our offices across MENA. You will join us on a 9-month fixed-term contract as maternity cover, starting immediately.

You will ensure the smooth operation and overall happiness of our offices and colleagues, with a proactive attitude, always thinking two steps ahead. Passion and enthusiasm will be key in driving new processes and procedures as we continue to scale.

What you'll be doing:

• Act as the office ambassador, ensuring a welcoming and well-functioning workplace for employees and visitors
• Serve as the first point of contact for all Workplace Experience matters across MENA
• Manage all aspects of Workplace operations, including space management, in-office experience, health and safety, visitors, security, maintenance, vendor management, and local and global events
• Plan and execute employee engagement events that foster community, culture, and wellbeing
• Keep key stakeholders informed of all Workplace operations
• Collaborate daily with landlords to provide a high-quality working experience for employees
• Drive strategic change in the region for Workplace management to ensure operational excellence
• Report on KPIs and SLAs
• Manage budgets for all sites
• Operate in line with all CKO Procurement policies
• Manage third-party vendors, ensuring SLAs and KPIs are developed and reviewed regularly
• Ensure legal compliance concerning health, safety, and security in the region
• Collaborate with the global Workplace team on initiatives and strategic projects
• Administer the Workplace Service Desk, ensuring SLAs are met

The role is based in Dubai and requires a minimum of 3 days in-office presence.

Qualifications:

• Experience as a Workplace/Facilities management professional in a fast-paced global startup environment
• Proven experience managing multisite building operations across borders
• Strong understanding of building compliance and relevant legislation
• Proficiency with MS Office, Excel, Outlook, and Google Apps
• Excellent interpersonal and communication skills
• Proactive, solutions-focused, with a customer-oriented mindset
• Attention to detail and strong organizational skills
• Vendor and contract management and negotiation skills
• Ability to handle administrative tasks independently with good judgment
• Hands-on attitude, willing to go above and beyond
• Excellent written and verbal communication skills

Additional Information:

If you don't meet all requirements but believe you're a good fit, please apply anyway. We're eager to connect with people who align with our mission and values.

We are committed to equal opportunities and work as one team, regardless of background, identity, or payment method.

We believe in empowering our team to unlock their potential. Let us know if you need accommodations during the application process or in your work environment.

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Employment Type: Part-time