Senior Shift Allowance Calculation Specialist

Quantum Careers FR & EU; Abu Dhabi; Remote; AED 180,000 - 240,000; Full time

Benefits offered by this job

Fully remote in UAE

Competitive compensation

Payroll accuracy improvements

Collaboration with HR/payroll teams

Professional development in payroll

Job summary

Quantum Careers FR & EU is seeking a Senior Shift Allowance Calculation Specialist for a fully remote role based in the United Arab Emirates. The candidate will oversee complex shift-allowance calculations, validate attendance data, and reconcile with payroll systems to ensure accurate compensation across night, rotating, weekend, and holiday shifts.

The role requires a strong background in payroll operations, advanced Excel skills, and deep knowledge of UAE labor requirements.

Qualifications

• Bachelor's degree in a relevant field (Accounting, Finance, HR, or Business).
• Experience with payroll operations and shift allowance administration.
• Strong understanding of shift-based compensation and payroll reconciliation.
• Advanced Excel skills (formulas, pivot tables, lookups).
• Familiarity with UAE labor requirements and attendance systems.

Responsibilities

• Oversee calculation and validation of shift allowances for night, rotating, weekend, and holiday shifts.
• Review and apply shift allowance policies, rates, and payment conditions.
• Validate attendance records, rosters, and timesheets before payroll processing.
• Reconcile shift allowances with payroll and attendance systems.
• Investigate discrepancies and resolve calculation errors.
• Coordinate with payroll to ensure timely processing of allowances.
• Prepare monthly reconciliation schedules and management dashboards.
• Maintain records of shift assignments, rates, eligibility, and adjustments.

Skills

Numerical reasoning

Attention to detail

Communication

Organizational skills

Problem solving

Data interpretation

Education

Bachelor's degree in Accounting/Finance/HR/Business

Tools

Microsoft Excel

Payroll software

Job description

Job Title: Senior Shift Allowance Calculation Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

We are seeking an experienced Senior Shift Allowance Calculation Specialist to oversee the calculation, validation, reconciliation, and administration of employee shift-related allowances. The role focuses on ensuring accurate compensation for employees working night shifts, rotating schedules, weekends, public holidays, overtime periods, and other eligible working arrangements. The successful candidate will collaborate with HR, payroll, finance, workforce management, and operational teams to validate attendance data, apply approved allowance policies, resolve discrepancies, and maintain reliable payroll records.

Key Responsibilities

• Manage the calculation and validation of shift allowances across different employee groups, departments, and operational schedules.
• Review approved shift allowance policies, eligibility criteria, rates, and payment conditions.
• Calculate allowances for night shifts, rotating shifts, weekend work, public holidays, and other qualifying schedules.
• Validate shift attendance records, approved rosters, timesheets, and work schedules before processing allowance calculations.
• Reconcile shift allowance calculations against payroll records, attendance systems, and workforce management reports.
• Review employee eligibility based on job grade, employment contract, assigned shift pattern, and applicable organizational policies.
• Calculate prorated allowances for employees who join, leave, transfer, or change shift assignments during a payroll period.
• Investigate discrepancies involving missing shifts, incorrect attendance entries, duplicate claims, and inconsistent allowance payments.
• Coordinate with payroll teams to ensure accurate processing of approved shift allowances within payroll deadlines.
• Review adjustments arising from roster changes, shift swaps, temporary assignments, and approved schedule modifications.
• Monitor changes to employee working patterns and assess their impact on shift allowance eligibility.
• Prepare monthly reconciliation schedules, exception reports, allowance summaries, and management dashboards.
• Analyze historical shift allowance data to identify unusual payment patterns, recurring errors, and potential control weaknesses.
• Support payroll audits by providing calculation worksheets, attendance evidence, approval records, and supporting documentation.
• Maintain accurate records of shift assignments, allowance rates, eligibility decisions, and payment adjustments.
• Coordinate with HR business partners and operational managers to clarify shift arrangements and resolve disputed calculations.
• Develop and maintain standardized calculation procedures, validation templates, and allowance administration guidelines.
• Support testing and configuration of shift allowance rules within payroll and HR information systems.
• Recommend improvements to shift allowance workflows, data validation, reporting accuracy, and payroll controls.
• Protect confidential employee compensation and attendance information in accordance with data privacy requirements.

Qualifications and Experience

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline.
• Professional certification in payroll administration, compensation and benefits, or human resources is advantageous.
• Significant experience in payroll operations, shift allowance administration, compensation calculations, or workforce management.
• Strong understanding of shift-based compensation structures, allowance eligibility, and payroll calculation methodologies.
• Experience calculating night shift, rotating shift, weekend, public holiday, and other schedule-related allowances.
• Knowledge of attendance management, roster administration, timesheet validation, and payroll reconciliation.
• Familiarity with employment contracts, compensation policies, and relevant UAE labor requirements.
• Demonstrated ability to investigate complex payroll discrepancies and resolve calculation errors.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, lookup functions, and data analysis.
• Experience with payroll platforms, HR information systems, attendance management software, or workforce scheduling systems.
• Strong numerical reasoning and analytical problem-solving skills.
• Ability to interpret shift schedules and translate attendance data into accurate allowance calculations.
• Understanding of payroll controls, audit documentation, data governance, and confidentiality requirements.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage recurring payroll cycles and strict processing deadlines.
• High attention to detail, accuracy, and professional integrity.

What We Offer

• A fully remote working arrangement based in the United Arab Emirates.
• Competitive compensation aligned with experience and professional expertise.
• Opportunities to contribute to payroll accuracy and compensation administration improvements.
• Collaboration with HR, payroll, finance, and workforce management teams.
• Professional development opportunities in payroll operations and total rewards administration.