Senior Project Assistant / Coordinator

AHOY; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A fast-growing mobility-fintech startup in Dubai seeks a proactive Project Assistant. Responsibilities include managing daily office operations, coordinating projects, and supporting the CEO. Ideal candidates have strong organizational skills, a solution-driven mindset, and the ability to thrive in fast-paced environments.

Qualifications

• Proven experience as a Project Assistant, Coordinator, or similar role.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal abilities.

Responsibilities

• Manage day-to-day office operations to ensure smooth workflows.
• Assist in planning, tracking, and monitoring projects from initiation to delivery.
• Prepare regular reports on project status and progress.

Skills

Project management

Organizational skills

Communication

Problem-solving

Multitasking

Job description

Are you passionate about fintech and mobility technology? We’re looking for a proactive, detail-oriented, and organized professional to join a fast-growing startup in the mobility-fintech space. This role is ideal for someone who thrives in dynamic environments, enjoys juggling multiple responsibilities, and can seamlessly support both operations and leadership.

Key Responsibilities

Office Administration

• Manage day-to-day office operations to ensure smooth workflows.
• Organize meetings, appointments, and corporate events.
• Maintain records, files, and documentation in a secure and organized manner.
• Support onboarding of new employees and coordinate HR-related activities.
• Monitor and ensure compliance with company policies and procedures.

Project Coordination

• Assist in planning, tracking, and monitoring projects from initiation to delivery.
• Prepare project timelines, schedules, and trackers to ensure deadlines are met.
• Facilitate communication between teams, stakeholders, and external partners.
• Organize project meetings, prepare agendas, capture minutes, and follow up on action items.
• Identify risks, bottlenecks, or delays and escalate issues promptly for resolution.

CEO Support

• Prepare regular reports on project status, progress, and KPIs.
• Update leadership on critical issues, risks, and opportunities.
• Support strategic planning initiatives and monitor progress against business objectives.
• Provide clear summaries of departmental activities and key achievements.

Qualifications & Skills

• Proven experience as a Project Assistant, Coordinator, or similar role (fintech or mobility experience is a plus).
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Proactive, solution-driven, and collaborative team player.
• Ability to work in fast-paced environments and manage multiple priorities effectively.