Senior Project Administrator

Nova International General Contracting L.L.C; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Nova International General Contracting L.L.C is seeking an HR professional to provide comprehensive HR and personnel administration for project-based personnel in Abu Dhabi. You will ensure effective implementation of HR policies, accurate employee records, and timely processing of HR transactions in compliance with UAE labour regulations.

Responsibilities include onboarding, mobilization, transfers, demobilization, and separation; maintaining personnel files and HR databases; and coordinating

Qualifications

• Bachelor degree or Diploma in HR/BA with 5-7 years in HR administration for projects/Construction.
• Knowledge of UAE Labour Law and related government procedures.
• Experience handling large multicultural project workforces (blue- and white-collar).
• Proficiency in MS Office and HRMS ERP systems.
• Strong organizational, coordination, communication and problem-solving skills.
• Desirable: PMP, PRINCE2 or CAPM; familiarity with MS Project, Asana, Jira or Trello.

Responsibilities

• Manage day-to-day HR administration and employee services for project personnel.
• Maintain accurate employee records and HR databases.
• Coordinate attendance, leave, overtime, and timesheet records with timekeepers and payroll.
• Monitor visa, work permit, medical and Emirates IDs and statutory requirements.
• Coordinate with recruitment, government relations, and accommodation teams for mobilization.
• Support payroll by verifying attendance and other transactions.
• Handle employee inquiries and grievances; escalate complex issues as needed.
• Prepare periodic HR reports on headcount, manpower movements and attendance.
• Ensure consistent application of HR policies and UAE labour laws across the project.
• Support HR audits and inspections as assigned.

Skills

MS Office proficiency

HRMS ERP systems

Organizational coordination

Communication skills

Problem solving

Education

Bachelor's degree or Diploma in HR/BA

Minimum 5-7 years in project administration

Tools

MS Project

Asana

Jira

Trello

Job description

Provide comprehensive HR and personnel administration support at the construction project level ensuring effective implementation of HR policies accurate employee records timely processing of HR transactions and compliance with company procedures and applicable UAE labour regulations

Key Responsibilities

• Manage day-to-day HR administration and employee services for project-based personnel including onboarding mobilization transfers demobilization and separation
• Maintain accurate employee records personnel files HR databases and project manpower documentation
• Coordinate attendance leave overtime and timesheet records with project timekeepers and payroll teams
• Monitor employee documentation visa and work permit validity medical fitness Emirates IDs and other statutory requirements
• Coordinate with recruitment site management government relations and accommodation teams to ensure smooth workforce mobilization and administration
• Support payroll preparation by verifying attendance leave overtime and other employee-related transactions
• Handle employee inquiries grievances and general HR matters escalating complex issues when required
• Prepare periodic HR reports covering project headcount manpower movements attendance and employee-related matters
• Ensure consistent application of company HR policies procedures and UAE labour regulations across the project
• Support HR audits inspections and other administrative requirements as assigned

Qualifications

• Experience Bachelor s degree or Diploma in Human Resources Business Administration or a related discipline 8 years of HR administration experience within construction or contracting companies
• Good knowledge of UAE Labour Law and employment-related government procedures
• Experience handling large multicultural project workforces including blue- and white-collar employees
• Proficiency in MS Office and HRMS ERP systems
• Strong organizational coordination communication and problem-solving skills
• Bachelor's degree in Business Administration, Project Management, or a related field Minimum of 5-7 years of progressive experience in project administration or coordination, preferably within the [Specify Industry, e.g., Technology, Construction, Healthcare] sector.
• PMP, PRINCE2, or CAPM certification is highly desirable.
• Proficiency in project management software such as MS Project, Asana, Jira, or Trello.