Senior Procurement Coordinator

AL TAIF; Abu Dhabi; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading maintenance and support service provider is looking for an Administrative Assistant to support the Contracts & Procurement team. Key responsibilities include assisting in administrative activities, developing performance monitoring systems, and ensuring contract compliance. Candidates should have a high school diploma (Bachelor's preferred), two years of administration experience, and proficiency in Microsoft Office. This role offers opportunities for interaction with various stakeholders and potential career growth.

Qualifications

• High school diploma is required; Bachelor’s degree is preferred.
• A minimum of two years of experience in an administration field is required.
• Ability to communicate effectively in English, both in writing and verbally is required.

Responsibilities

• Assist the Contracts & Procurement team with administrative activities.
• Develop systems for contract performance monitoring.
• Maintain an up to date tracking log of contracts & procurement documentation.
• Expedite delivery of goods and services for contracts.
• Draft and prepare minutes of meetings and reports.

Skills

Microsoft Office expertise

Effective communication in English

Professional interaction

Education

Bachelor’s degree in business administration or equivalent

Job description

About AL TAIF

We are the leading provider of maintenance, repair and overhaul services, and comprehensive lifecycle support for land platforms, heavy utility vehicles and ground support equipment. We empower our customer to focus on its missions, confident that its land-based platforms and systems, warfighters and other personnel are in optimal condition to operate at peak performance.

Major Duties And Responsibilities

• Assist, coordinate and provide the necessary support to the Contracts & Procurement team in the various administrative activities of the section.
• Assist in resolving or escalating project contract compliance and variance issues.
• Develop and improve systems for contract performance monitoring that enable project and quality objectives to be met.
• Receive, keep, organise, submit and follow-up on the internal and external correspondence with customers, suppliers and government bodies.
• Maintain an up to date tracking log of all appropriate contracts & procurement documentation.
• Expedite the delivery of goods and services of special projects/contracts, coordinate the signature of delivery notes and completion/acceptance certificates, resolve non-conformances (returns, shortages, overages and quality issues), prepare expediting/penalty reports, verify receipt of services/supplies and vendor’s payments when required, and maintain applicable tracking files.
• Draft and prepare minutes of meeting and periodic reports.
• Oversee the provision of support and facility services such as stationary and office equipment.
• Assist in the various stages of sourcing, tendering and contracting when required to do so.
• Coordinate with vendors and the security section for supplier’s registration and gate pass approval.
• Keep the Contracts and Procurement team updated on vendor statuses for qualified vendor files.
• Maintain frequent and close contact with project and customer sites, including sub-suppliers to ensure that routine, day-to-day contract compliance issues are effectively monitored for early intervention.
• Travel to other locations to perform duties when required.
• Maintain the confidentiality and security of all company documents.
  
  

Minimum Qualifications

• High school diploma is required; Bachelor’s degree is preferred, in business administration or equivalent field of study if an advantage.
• A minimum of two years of experience in an administration field is required.
• The ability to interact in a professional manner with all levels of employee and customer.
• An excellent grasp of Microsoft Office software is required.
• The ability to communicate effectively in English, both in writing and verbally is required.
• Have, or be able to obtain a valid UAE driver’s license.
  
  

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