Senior Principal Document Controller

LutechResources; Abu Dhabi; On-site; AED 240,000 - 420,000; Full time

Job summary

McDermott is seeking a Senior Principal Document Controller to lead document management throughout complex EPC projects. The role emphasizes ensuring data integrity, coordinating across disciplines, and maintaining schedules and budgets within MCdrmott standards.

The incumbent will act as the interface with clients, vendors, and auditors, and will drive the development and execution of document management plans and procedures (Unifi).

Qualifications

• Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science).
• 14 years minimum Document Management experience with a major contractor or consultant.
• Strong knowledge of EDMS tools and document management processes.
• Hands-on EPC project execution experience in Oil and Gas contracting industry.

Responsibilities

• Act as Lead Document Controller and direct small/medium document management teams.
• Lead document management projects, coordinating with engineering and management.
• Plan, organize and direct all aspects of discipline execution within schedule and budget.
• Ensure interfaces and deliverables are clearly identified and meet client requirements.
• Provide regular status reports on project document management workload and issues.

Skills

Organizational skills

Time management

Detail-oriented

Communication skills

Business acumen

Decision-making

Team leadership

Project coordination

Problem solving

Education

Bachelor’s degree or equivalent diploma (CS preferred)

Tools

EDMS software

MS Office

Adobe

Job description

Job Description:

Job Overview:

The Senior Principal Document Controller has developed breadth and depth of skills in various Document Control processes, procedures, and systems and can be a technical expert. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.

Responsibilities

Key Tasks and Responsibilities:

• Gain experience in the following work area: iDocs
• Develop basic technical skills to complete assigned work
• When acting as Lead Document Management, in addition:
  • Direct small or medium document management team as Lead Document Controller
  • Lead project as Lead Document Controller, engaging the participation of other disciplines
  • Coordinate all activities within own discipline and Discipline interfaces with other disciplines
  • Lead the document management team of the assigned work area and completed within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
  • Plan, organize, and direct all aspects of discipline execution on the assigned project, including scope, deliverables, schedule, and all discipline workforce resources - agree allocations with the Engineering Manager
  • Ensure interfaces and deliverables are clearly identified
  • Maintain responsibility for progress and productivity, identifying any required corrective action
  • Act as project-based discipline point of contact in communications and meetings with project team, customer, vendor/supplier, and/or subcontractor counterparts; and relevant agencies such as certifying authorities, auditors, third parties, etc.
• Develop the document management execution plan and other associated work instructions to ensure alignment with client requirements and McDermott standards
• Become familiar with specific technical aspects of the contract and project team requirements pertaining to document management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
• Ensure project EDMS platform is set up to meet client and McDermott technical requirements
• Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
• Advise the Project Management Team on document management issues and interface processes and requirements
• Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
• Act as a day-to-day interface for the client, suppliers, subcontractors, etc., on day-to-day document management issues
• Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the client and suppliers, via the EDMS
• Prepare, review, and issue defined project reports on document status, including the Master Document Register
• Supervise document management personnel on projects and provide timely feedback to the document management department manager on personnel performance
• Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in document management procedures and systems (Unifi)
• Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and tools
• Participate in and lead internal and external audits as required
• Provide regular status reports to project and department management on project document management workload and any issues
• Ensure industry-utilized active and frequent engagement with MOPEX counterpart/s for the project
• Deliver information required for handover and turnover in accordance with project contractual requirements
• Archive project records
• Provide lessons learned from project execution to project management and department management

Reports to:
Project: Lead Document Mgmt/PEM or PM
Functional: Department Manager
Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager
Supervises: Assigned Document Controllers

Qualifications

Essential Qualifications and Education:

• 14 years minimum Document Management experience with a major contractor or consultant
• Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
• Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, and Adobe
• Working knowledge of industry-utilized EDMS tools
• Have wide experience with technical activities, including onshore and offshore operations
• Hands-on experience in EPC project execution in the Oil and Gas contracting industry
• Excellent organizational and time management skills
• Detail-oriented, dependable, and willing to handle multiple priorities
• Successful communication skills, business acumen, and decision-making capability
• Certified iDocs Trainer

#LI-RA2

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, weve been making the impossible possible. Today, were driving the energy transition with more than 30,000 of the brightest minds across 54 countries.