Senior Officer - Commercial & Sales

The Sanad Group; Abu Dhabi; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the aviation sector is seeking a Senior Specialist in invoicing to ensure precise and timely invoice preparations. This role requires collaboration across teams to enhance invoicing processes, along with deep expertise in accounting principles and systems. Join us to make a significant impact on financial performance and customer satisfaction.

Qualifications

• 3 to 5 years of experience in invoicing or accounting.
• High proficiency in accounting software and Microsoft Excel.
• Strong knowledge of accounting principles and invoicing regulations.

Responsibilities

• Prepare and verify invoices and related documents.
• Conduct profitability analysis and reporting.
• Collaborate with stakeholders to resolve invoicing issues.

Skills

Analytical Skills

Communication Skills

Organizational Skills

Attention to Detail

Education

Bachelor's degree in Accounting

Master's degree (preferred)

Tools

Accounting Software

Microsoft Office Suite

Invoicing Software

ERP Systems

Job description

1. JOB PURPOSE/SUMMARY:

The Senior Specialist plays a critical role in ensuring accurate and timely invoicing for assigned engine types and/or customer accounts. This position requires meticulous data collection, verification, and analysis to prepare invoices and related documents. The Senior Specialist also collaborates with various stakeholders to address clarifications, resolve customer complaints, and conduct event profitability analysis. Additionally, the role involves optimizing the invoicing process through automation and efficiency enhancements.

2. KEY RESPONSIBILITIES AND ACCOUNTABILITIES

1. Preparation of Invoices.

• Collect, combine, and verify data from multiple sources, such as cMRO, CD Server folders, subcontractor invoices, emails, and corresponding files, to gather comprehensive event cost information.
• Ensure the accuracy of invoice details, including pricing, quantities, discounts, and terms.
• Apply contract-specific prices and pricing elements, such as Time and Material elements, Handling Fees, Fixed Prices, Manhour Rates, and Not-to-exceed caps.
• Prepare draft invoices and collaborate with stakeholders, including Supply Chain, Engineering, Production Control, and Customer Service Managers, to address any issues or clarifications.
• Prepare final invoices and required documents, such as Incoming Invoices, ECR (Engineering Change Request), and TRC (Technical Records Certificate), adhering to individual contract requirements.
• Resolve clarifications and customer complaints by coordinating with internal stakeholders and providing satisfactory solutions.
• Ensure timely delivery of invoices to customers through appropriate channels, including uploading them into customer portals.
• Support Customer Service Managers by providing cost control data for effective management of customer accounts.

2.Reporting.

• Generate reports on work-in-progress (WIP), event profitability, and end-of-month forecasting to provide insights into financial performance.
• Conduct regular event profitability analysis to identify areas of improvement and implement measures to optimize revenue collection.
• Document key financial event information for cost data analytics, revenue/profit forecasts, and management reporting purposes.

3.Special Projects.

• Participate in special projects aimed at implementing defined process improvement potentials, enhancing quality, and improving efficiency in the invoicing function.
• Collaborate with cross-functional teams to develop and execute project plans, ensuring successful outcomes.

9. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

Minimum Qualifications:

(Education/Certification/

Licensure/Professional

Membership)

• Bachelor's degree in Accounting, Finance, or equivalent. Master's degree is preferred.

Minimum Experience:

• 3 to 5 years of experience in Invoicing or Accounting, preferably in the Engine MRO Commercial and/or Aviation industry.

Job Specific Competencies:

1. Accounting Software and Microsoft Systems: High proficiency in using accounting software, billing systems, and Microsoft Office Suite, particularly MS Excel.
2. Aero Engine Maintenance Knowledge: Familiarity with Aero Engine Maintenance activity and parts maintenance processes.
3. Numerical and Analytical Skills: Strong numerical and analytical abilities with high attention to detail.
4. Self-responsibility and Achievement Orientation: Demonstrated sense of responsibility and drive to achieve goals.
5. Communication Skills: Effective verbal and written communication skills for interacting with internal teams and external stakeholders.
6. Reliability and Attention to Detail: Excellent reliability and attention to detail in all aspects of invoicing processes.
7. Organizational and Time Management Skills: Strong organizational and time management abilities to handle multiple tasks and meet deadlines.
8. Problem-solving and Decision-making: Proficiency in resolving billing issues, implementing process improvements, and making sound decisions.
9. Independent and Collaborative Work: Ability to work independently as well as collaboratively in a team oriented environment.
10. Accounting Principles and Invoicing Regulations: Strong knowledge of accounting principles, invoicing regulations, and financial systems.
11. Technical Understanding: Ability to understand complex technical data, procedures, and contractual obligations related to invoicing.
12. Invoicing Software and ERP Systems: Proficiency in using invoicing software or enterprise resource planning (ERP) systems.
13. Teamwork and Motivation: Strong teamwork and motivational skills to inspire and engage colleagues.