Senior Officer - Administrator - Big Fish Recruitment

Talent Pal; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

An established industry player is seeking a dynamic HR Administrator to streamline HR operations and enhance office management. This role involves coordinating meetings, managing office facilities, and ensuring compliance with regulations. The ideal candidate will possess strong organizational and communication skills, with a commitment to confidentiality and professionalism. Join a forward-thinking company where your contributions will directly impact operational efficiency and workplace culture. If you thrive in a fast-paced environment and are eager to support HR functions, this opportunity is perfect for you.

Qualifications

• Bachelor's degree in HR or Business Administration required.
• Minimum 2 years of HR administration experience needed.

Responsibilities

• Manage scheduling and coordination of HR events and meetings.
• Develop and implement administrative policies for efficiency.
• Ensure compliance with health and safety regulations.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Problem-solving Skills

Time Management

Attention to Detail

Interpersonal Skills

Confidentiality

Flexibility

HR Policies Knowledge

Education

Bachelor’s degree in Human Resources

Bachelor’s degree in Business Administration

Tools

HR Management Software

Microsoft Office Suite

Job description

JOB PURPOSE: Conduct administrative processes and systems to support HR operations, ensuring efficiency, compliance, and efficient office management.

ROLES AND RESPONSIBILITIES

• Manage complex scheduling and coordination of meetings, interviews, and HR events, ensuring all logistical and strategic aspects are covered.
• Manage office facilities, ensuring a clean, safe, and efficient work environment.
• Manage office supplies and equipment, including procurement and inventory control.
• Lead maintenance and repair services for office facilities.
• Maintain and update company records, files, and documentation in accordance with company policies and legal requirements.
• Process invoices and manage financial transactions related to administrative functions.
• Support and manage administrative aspects of real estate projects, including documentation and scheduling.
• Develop and implement administrative policies and procedures to enhance operational efficiency.
• Coordinate with vendors and service providers to ensure timely and quality services.
• Organize and manage company events, meetings, and conferences, including logistics and coordination.
• Handle catering, venue selection, and other event-related tasks.
• Ensure accurate and secure management of data and confidential information.
• Address and resolve any administrative issues or inquiries in a timely manner.
• Ensure compliance with health and safety regulations within the office environment.
• Implement emergency procedures and safety protocols.

Requirements

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years of relevant experience in HR administration or a similar role.

PREFERRED SKILLS AND COMPETENCIES

• Strong organizational and multitasking skills to manage various administrative tasks effectively.
• Excellent communication and interpersonal skills to interact with employees and management.
• Proficiency in Microsoft Office Suite and HR management software.
• Attention to detail and accuracy in maintaining records and handling administrative tasks.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving skills and the ability to work independently as well as part of a team.
• Knowledge of HR policies, procedures, and best practices.
• Flexibility and adaptability to respond to changing business needs and priorities.
• Time management skills to meet deadlines and handle urgent tasks efficiently.
• Commitment to continuous learning and professional development.