Senior Manager - Vendor Management, Admin & GIS

Symmetrical Global Search Pvt Ltd; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in Dubai seeks a seasoned Facilities Manager to manage vendor relations and oversee operational efficiency. The selected candidate will have at least 10 years of experience, including 4 in a leadership role, demonstrating expertise in facilities management and a strong service orientation.

Qualifications

• 10+ years of experience, including 4 years in a Unit Head capacity.
• Fluent in Arabic and English.
• Ability to meet stringent deadlines.

Responsibilities

• Manage vendor relationships and facilities administration.
• Ensure compliance with policies and regulations.
• Oversee pricing negotiations and cost optimization.

Skills

Facilities Management

Vendor Management

Regulatory Awareness

Service Orientation

Process Orientation

Team Management

Job description

Job Description :

To support activities as specified below:

a. Vendor relationships (existing, new)

b. BAU administration, which covers management of Premises/ Facilities, Security, Utilities, Order placements, inventory control, waste management, etc.

c. Expense and Accrual management

d. Customer Fulfilment

e. Mailroom management

f. Archives management

g. Price/ cost optimization; vendor negotiations

h. Special projects to the extent they cover the above areas.

i. All activities need to be supported in the context of the bank�s policies



KEY RESPONSIBILITIES / DUTIES :-

List daily/weekly duties that account for at least 5% of the time as well as typical projects or assignments.

KPIs for this role would include the following:

a. Minimising Unplanned Disruptions

b. Ensuring periodic preventive maintenances are performed & effective

c. Effectiveness of Price negotiations/ cost saves delivered.

d. Adherence to policy (for example, Vendor Policy, Outsourcing Policy)/ minimal policy breaches

e. Minimal SLA breaches for outsourced activities managed by vendors



Important Skill sets required for this position are:



Technical:

a. Mandatory: Experience in facilities management, including a working knowledge of electrical, plumbing, air-conditioning, security infrastructure

b. Mandatory: Experience in dealing with the entire vendor life-cycle (preparation and issuance of RFPs, bid management, price negotiations, agreement finalization, bid award, project tracking, periodic vendor evaluation and assessment).

c. Mandatory: Experience in dealing with local authorities such as the Police, Civil Defence, DED.

d. Mandatory: Regulatory awareness, especially in the context of safety & security.

e. Beneficial: Experience of having worked in a banking/ financial institution, with awareness of banking products, channels, overview of banking regulations.

f. Beneficial: Experience in managing document archives.



Softskills:

a. Service orientation; an ability to meet established service standards; capable of reviewing and revising service standards in coordination with Hubbed Operations.

b. Process orientation; an ability to review operational processes so as to enhance the risk management and customer orientation.

c. Team management; an ability to manage the team (comprising 1 person) and to liase with other departments to develop back-ups to manage leaves, etc.



Qualifications / Experience Required - Include only those qualifications/experience absolutely necessary to perform the job.

� Should have at least 10 years experience, including 4 years in a Unit Head�s capacity.

� Ability to interact with diverse set of stakeholders

� Ability to work to stringent deadlines, independently and with a �Do-it-Right-the-first time� approach to quality.

� Exhibit willingness to assume additional responsibilities as may be required.

� Fluent in Arabic, English

Company Name : Client of Symmetrical

Location : Dubai

Job Code : HR/SGS/059

Experience : 10

Job SalaryUp to AED 26,000/- to AED 28,000/- pm