Senior Executive Assistant

Bachelor of Business Administration(Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

JOB DESCRIPTION

Wood is currently recruiting for an experienced Senior Executive Assistant to provide top level support to our senior management team. The position will be based full time at our office in Abu Dhabi.

Remarkable people, trusted by clients to design and advance the world.

The Role

This is an exciting opportunity for a seasoned Senior Executive Assistant with a successful history of offering top-tier support to senior management.

What we can offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organisation actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

The key objectives for this role are:

• The purpose of the role is to provide coordination and administration support to senior executives. This role supports multiple senior roles, providing accurate and timely assistance.
• The role holder must be able to manage multiple activities and priorities and have the experience and ability to interact at senior levels of the organisation, with confidentiality an essential part of the role.

RESPONSIBILITIES

Key Accountabilities and Responsibilities:

• Provides high-level administrative support which includes minute taking, managing executive's schedule, diary management, coordinating meetings, engagements and travel plans.
• Acts as a focal point for cross-functional queries.
• Manages coordination and booking for internal and external functional events.
• Coordinates reports, briefing papers and presentations.
• Maintains professionalism and strict confidentiality of all information.
• Completes adhoc tasks or projects as assigned.
• Influences and manages multiple diaries and coordinates critical meetings; an ability to influence stakeholders to achieve multiple outcomes is required.

QUALIFICATIONS

Skills And Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply.

Expected:

• HND Business Administration is desirable or equivalent experience
• Minimum 5+ years previous experience in a similar capacity, ideally in a senior level environment
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player
• Attention to detail
• Ability to exercise good judgment in diverse situations, with excellent written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities

Personal attributes:

• Ability to liaise effectively with senior management and the wider organization
• Confidentiality is essential