Senior Associate – Office Services

Khidmah; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading facilities management company in Abu Dhabi is seeking a Senior Associate – Business Services to manage office operational functions. This includes budgeting, vendor coordination, and ensuring service efficiency. The ideal candidate should have over 5 years of experience in corporate services, preferably within the hospitality sector, and possess strong vendor management and financial tracking skills. The role offers opportunities for professional advancement and impact in a dynamic environment.

Qualifications

• 5+ years of experience in corporate services, operations, or administration.
• Experience in hospitality preferred.

Responsibilities

• Assist in developing and tracking the annual budget for OM&BS.
• Lead the preparation and follow-up of purchase requisitions.
• Supervise transportation logistics and monitor utility bills.

Skills

Vendor management

Financial tracking

Cross-functional coordination

Organizational skills

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Excel

ERP/Procurement systems

Reporting tools

Job description

Job Purpose

The Senior Associate – Business Services is responsible for overseeing the daily operational support functions that form the backbone of Office Management & Business Services. This role ensures efficient management of budgeting, procurement, vendor coordination, utilities, and high-touch support services, with a focus on compliance, accuracy, and timeliness.

Roles and Responsibilities

• Assist in developing and tracking the annual budget for OM&BS, ensuring all spending aligns with approved allocations and flagging any errant spend.


• Lead the preparation and follow-up of purchase requisitions, credit card transactions, and vendor invoices.


• Supervise transportation logistics, including leased vehicles, fuel usage, and maintenance schedules.


• Monitor and process utility bills, verifying accuracy and ensuring timely payment and documentation.


• Maintain oversight of vendor contracts and SLAs, coordinating with Procurement and Legal for renewals or performance issues.


• Oversee inventory and replenishment of office supplies, consumables, and stationery across all office locations.


• Support and coordinate services related to outsourced staff, including onboarding, time tracking, and issue resolution.


• Supervise the mailroom and courier operations, ensuring efficient personal and corporate mail delivery to employee desks.


• Coordinate driver assignments for Chiefs and Executive Directors, managing scheduling and task completion.


• Prepare regular reports on expenses, service quality, and operational efficiency for senior management.

Key Result Areas

• Budget management and reporting.


• Vendor management.


• Transactions management.


• Logistics supervision.


• Inventory management.

Related Years of Experience

5+ years of experience in corporate services, operations, or administration.

Field of Experience

Hospitality preferred

Technical and Interpersonal Skills

• Strong skills in vendor management, financial tracking, and cross-functional coordination.


• Proficiency in Microsoft Excel, ERP/Procurement systems, and reporting tools.


• Excellent organizational and communication skills.

Qualification

Bachelor’s degree in business administration, Operations, or a related field.