Senior Associate, Contracts

EDGE; Abu Dhabi; On-site; AED 167,400 - 334,800; Full time

Job summary

AL TAIF is seeking a contracts and procurement professional to support requirements analysis with requesters and end users, oversee pre-bid conferences, and issue ITTs, RFPs and RFQs to vendors. You will prepare memos and conduct technical and commercial evaluations for file.

The role requires preparing final contractual instruments (POs, BPAs, SMAs), cradle-to-grave procurement activities, risk assessment, vendor negotiations, expediting and penalties, and ensuring ERP and security processes

Qualifications

• Bachelor’s degree in business, contracts management & purchasing or related field is required.
• Professional Certificates in Contracts/ Procurement are preferred.
• A minimum of eight (5) years of experience in a contracts/purchasing role is required.
• Proficiency in Microsoft Office; ERP system experience preferred.
• Ability to communicate effectively in English, both verbal and written.
• UAE driver’s license is required or obtainable.

Responsibilities

• Support requirements analysis with requesters and end users to define procurement/contract requirements and SOW.
• Lead pre-bid conferences and issue ITTs, RFPs and RFQs to vendors; prepare evaluations.
• Prepare final contractual instruments including POs, BPAs and SMAs with required documents and flow-down clauses.
• Support cradle-to-grave procurement activities including bid packages, risk assessment, proposals, negotiations and vendor selection.
• Track vendor performance, assist in expediting, and ensure ERP system updates and payments are accurate.
• Coordinate internal and external correspondence and ensure compliance with import/export regulations.
• Oversee changes to POs, subcontracts and BPAs; coordinate with departments and finance.
• Maintain contract/subcontract records and communications, and mentor team members.

Skills

MS Office

ERP system

English communication

Education

Bachelor’s degree in business, contracts management & purchasing or related field

Professional Certificates in Contracts/ Procurement

Tools

ERP System

Microsoft Office

Job description

External Job Description

About AL TAIF

We are the leading provider of maintenance, repair and overhaul services, and comprehensive lifecycle support for land platforms, heavy utility vehicles and ground support equipment.

Major Duties And Responsibilities

• Support requirements analysis to include consultation with requesters and end users to ensure fully defined procurement/contract requirements and to ensure their understanding of Scopes of Work (SOW).
• Lead pre-bid conferences, and prepare and issue Invitations to Tender (ITT), Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors; prepare memos, and technical and commercial evaluations for file.
• Prepare and maintain final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information including the incorporation of all necessary flow-down clauses from the prime contract, and terms and conditions in preparation for management approval and award.
• Support assigned team member with cradle-to-grave contracts/procurement activities including the preparation of bid packages; assessing areas of risk; analysing and evaluating proposals; and participating in negotiations, final selection of vendors and closeout of contract as necessary.
• Support the accomplishment of procurement contract and administration duties during vendor execution of Contracts/POs and take the lead to resolve non-conformances (delays, returns, shortages, overages and quality issues), assist in the preparation of expediting/penalty reports, drafting customer letters, verifying receipt of services/supplies in the Enterprise Resource Planning (ERP) system and vendor’s payment, and maintain the applicable tracking files.
• Initiate external correspondence and internal memorandums and assist in the tracking and timely submission of correspondence and reports as required.
• Oversee and participate in the negotiation and coordination of additions, deletions or modifications to POs, subcontracts and BPAs etc.
• Coordinate purchasing and subcontract changes with functional departments and the finance team.
• Track and maintain contracts/subcontracts records related to vendors performance and coordinate responses with functional areas and senior management as required.
• Interpret, apply and ensure compliance with import/export regulations.
• Prepare and disseminate information to appropriate departments and employees regarding contracts/subcontract status, metric, compliance, modifications, negotiations and terminations.
• Evaluate the performance of active vendors while sourcing and developing new suppliers.
• Prepare all required documents and coordinate with the Security section to obtain gate pass approval for vendors.
• Mentor and train assigned team members.
• Ensure all high value property is maintained in a serviceable condition, routinely inventoried and safeguarded.
• Maintain the confidentiality and security of all company documents.
• Perform other duties as directed by the Manager, Program Contracts and the Director of Contracts and Procurement.

Minimum Qualifications

• Bachelor’s degree is required, in business, contracts management & purchasing or a related field is preferred.
• Professional Certificates in Contracts/ Procurement are preferred.
• A minimum of eight (5) years of experience in a contracts/purchasing role is required. (Engineering Certificates can be equivalent)
• An excellent grasp of Microsoft Office software is required; proficiency in using the ERP system is preferred.
• The ability to communicate effectively in English, both verbal and in writing is required.
• Have, or be able to obtain an UAE driver’s license.