Senior Administrator - Information Management

AECOM; Dubai; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A leading infrastructure consulting firm is seeking a Senior Document Controller in Dubai to oversee and optimize information management processes. This role involves implementing digital document control procedures, ensuring data integrity, and supporting strategic decision-making. Ideal candidates will have 5-7 years of experience in information management, strong analytical skills, and proficiency in Microsoft Office. The position offers flexible working conditions and opportunities for professional growth.

Benefits

Comprehensive compensation

Benefits programs

Growth opportunities

Qualifications

• Minimum of 5-7 years of experience in information management or a related field.
• Advanced proficiency in information management systems and database management.
• Proven experience in developing and implementing information management policies.

Responsibilities

• Set up and implement project digital records/document control processes.
• Develop and implement information management policies, procedures, and best practices.
• Manage large-scale information projects, including data migration and system upgrades.

Skills

Information management systems

Analytical skills

Organizational skills

Problem-solving

Attention to detail

Tools

Microsoft Excel

Microsoft Access

Job description

We are seeking a highly organized and efficient Senior Document Controller to join our team in Dubai, United Arab Emirates. In this role, you will be responsible for overseeing and optimizing our organization's information management processes, ensuring data integrity, and supporting strategic decision-making through effective information governance.

1. Set up and implement project digital records/document control processes.
2. Establish and execute project digital/digitized administrative procedures, including circulation of information and uploading of project deliverables.
3. Maintain project record platforms to ensure information is trackable, traceable, and accessible to relevant parties.
4. Work independently on routine information management tasks following pre-established digital and document records procedures.
5. Train, orient, assign, and check the work of lower-level employees as needed.
6. Manage and perform project documentation QA/QC reviews in collaboration with documentation originators to ensure compliance with naming conventions and sign-off protocols.
7. Develop and implement information management policies, procedures, and best practices.
8. Oversee the organization, storage, and retrieval of critical business information and data.
9. Collaborate with IT and other departments to ensure proper integration of information systems.
10. Manage large-scale information projects, including data migration and system upgrades.
11. Conduct regular audits to ensure compliance with data governance and privacy regulations.
12. Provide training and support to staff on information management tools and processes.
13. Analyze information flow and recommend improvements to enhance efficiency and productivity.
14. Develop and maintain documentation for information management processes and systems.
15. Serve as a key liaison between departments for information-related issues and projects.
16. Stay current with industry trends and emerging technologies in information management.

Qualifications:

• Minimum of 5-7 years of experience in information management or a related field.
• Advanced proficiency in information management systems and database management.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent organizational and time management abilities.
• Proven experience in developing and implementing information management policies and procedures.
• Proficiency in Microsoft Office Suite, especially Excel and Access.
• In-depth knowledge of data governance, information security, and privacy regulations.
• Experience managing large-scale information projects.

Additional Information:

About AECOM:

AECOM is a trusted infrastructure consulting firm delivering professional services throughout the project lifecycle, including advisory, planning, design, engineering, and construction management. We serve clients across transportation, buildings, water, energy, and environmental sectors, solving complex challenges with technical and digital expertise. We foster a culture of equity, diversity, inclusion, and a commitment to environmental, social, and governance priorities. AECOM is a Fortune 500 company with revenue of $14.4 billion in fiscal year 2023. Learn more at aecom and @AECOM.

Growth Opportunities:

You will have the flexibility to work in a hybrid environment—whether from an office, remotely, or at a client site—in a dynamic setting that values integrity, entrepreneurial spirit, and innovation.

We promote a safe, respectful workplace where everyone is encouraged to bring their whole selves, leveraging their unique talents and backgrounds to create impactful outcomes.

AECOM offers comprehensive compensation, benefits, and wellbeing programs designed to meet diverse needs. Join us to be part of a global infrastructure leader, working on meaningful projects with flexibility and growth opportunities.

As an Equal Opportunity Employer, we believe in each person's potential and are committed to helping you reach yours.

All information will be kept confidential according to EEO guidelines.

Remote Work: No

Employment Type: Full-time