Senior Administrative Officer

Hire Rightt - Executive Search & HR Advisory; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading HR advisory firm in Dubai is seeking a Senior Administrative Specialist to provide clerical support and manage various HR tasks. The ideal candidate has 5-6 years of experience, strong organizational skills, and excellent communication abilities in Japanese and English. Responsibilities include managing office communications, organizing meetings, and handling visa operations. Competitive salary of AED 10,000 offered.

Qualifications

• 5-6 years of experience in administrative tasks.
• Familiarity with office organization and optimization techniques.
• Excellent communication in Japanese and English.

Responsibilities

• Coordinate and oversee support activities and secretarial services.
• Handle PRO operations and visa management.
• Provide administrative support, including communication management.
• Organize meetings and manage office budgets.
• Draft documents, policies, and reports for the office.

Skills

Detail-oriented

Accountability

Multitasking

Excellent Japanese communication

Excellent English communication

Proficiency in MS Office

Job description

Job Title: Senior Administrative Specialist who will be responsible for clerical work in the following areas under the instructions and requests of the GM.

Salary - AED 10,000

Location - Dubai, UAE

Job Responsibility:

• To coordinate, oversee and perform a wide range of support activities, secretarial services, and confidential assignments & support for work related to regular HR tasks.
• Handling PRO operations, managing of visa dates, arrangement of necessary documents, etc.
• Required to be detail-oriented, accountable, and able to work independently with limited guidance from the direct manager.
• Should also be able to multi-task and prioritize different assignments and requirements based on urgency.

Key Role:

• Provide administrative support for the office, such as screening and handling telephone &email communications.
• To organize and facilitate meetings and special events, schedules and coordinates dates and times, venues, attendance, and agendas, etc.
• To draft and prepare written documents, policies and procedures, reports and correspondences for the office; screens and evaluate incoming inquiries and complaints.
• To gather, enter and update data to maintain updated records and databases, as appropriate, for the Office.
• Manage the agenda by prioritizing appointments, scheduling meetings and events.
• Manage the office’s budget and spending requirements and follows up on necessary financial transactions of the Office.

Job Requirement:

• A minimum of 5-6 years of experience related to the duties and responsibilities specified.
• Familiarity with office organization and optimization techniques.
• Excellent Japanese& English verbal and written communication skills.
• Proficiency in MS Office applications